Security Assistant

SVN No : SVN/IOMSO/008/2015

Position title : Security Assistant

Position grade : G5/01

Duty station : Nairobi

Duration : 6 months Special Short Term contract with possibility of extension

II. Organizational Context and Scope

Under the overall supervision of the Field Security Officer and direct supervision of the Resource Management Officer the incumbent will assist in the implementation of IOM safety and security policies and guidelines, programs and measures. In particular, he/she will:-

III. Responsibilities and Accountabilities

Support the implementation of mission’s specific safety and security plans, by remaining conversant with various procedures and policies of UNDSS and the IOM security management system and advising the Chief of Mission (COM) or OIC, RMO and the FSO on safety and security issues in the assigned fields of responsibility.

1. Ensure that security administration activities (travel clearances, ISECT profiles, staff lists etc.) are properly maintained and archived for future access if required.
2. Undertake all radio technician responsibilities, designs and updates Call Sign lists, trains security staff/contracted guards on VHF/HF radios and maintain overall operability of communications systems and issuance and maintenance of radios. Continues radio communication capabilities to UNDSS, IOM Kenya if applicable.
3. Collaborate with the FSO, conduct physical security survey of offices, security protocols (mandatory Security training) vehicles and staff residences to ensure compliance to Minimum Operating Security Standards (MOSS) and Minimum Operating Residential Security Standards (MORSS). Take an active role in the development and implementation of evacuation/emergency security plans in coordination with the SSU and UNDSS.
4. Efficiently monitor the local security situation and reports significant events/incidents in a timely manner to the appropriate management/staff using prescribed reporting forms and modalities. Ensure the reports are disseminated in a timely manner to the appropriate IOM staff and offices.
5. In the absence of the FSO, liaise with UNDSS and other local security stakeholders at the appropriate level.
6. Maintain an orderly filing system for all security files updated level of communication documentation and files.
7. Monitor, support and comply with standard operating the Warden system
8. Supports in investigations and reports security breaches/incidents within the unit’s mandates to the COM and RMO, while ensuring strict confidentiality.
9. Monitor the contracted security guards and ensures that posts are manned at all times through the guard field supervisor.
10. Control and track SSU assets and, where necessary the issuance and return of those assets. Ensure there is proper maintenance of SSU assets
11. Ensure that all staff complete mandatory security training (UNDSS Basic and Advance Security in the Field online training CD).
12. Coordinate and consult with IOM Kenya SSU in areas where Kenya SSU has technical supervision responsibilities in matters related to Kenya
13. Perform other duties as maybe assigned from time to time

IV. Competencies

The incumbent is expected to demonstrate the following technical and behavioural competencies.

Behavioural

a)Takes responsibility with ability to work under minimal supervision, b)manages constructive criticism, c) works effectively with all clients and stakeholders d) promotes continuous learning; communicates clearly e) takes initiative and drives high levels of performance management, f) plans work, anticipates risks, and sets goals within area of responsibility, g) displays mastery of subject matter, h) contributes to a collegial team environment, i) creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA), j)incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation, k) displays awareness of relevant technological solutions, l) works with internal and external stakeholders to meet resource needs of IOM.

Technical

a) Coordinate with UNDSS, safety/security counterparts, relevant agencies and other stakeholders to advise staff on security issues, b) supports the implementation of IOM and UNDSS security policies and procedures in the efforts to enhance staff security, c) anticipates and advises the management on matters affecting staff security d) constant availability to respond to challenges and emergencies related to staff in the mission

V. Education and Experience

1. Bachelor degree or equivalent in social science, law enforcement or certified graduation from military/police academy.
2. At least 5 years’ experience in the rank of NCO and above in the armed/police forces with at least 3 years relevant experience with UNDSS or in an international organization.
3. Good political and social knowledge of the country.
4. Computer literacy with a high degree of proficiency in commonly used applications such as Word, PowerPoint and Excel is required.
5. The ability to work in a multi-cultural environment with others with diverse professional backgrounds is required. The ability to handle a heavy workload efficiently with minimal supervision and understanding the importance of close teamwork is highly regarded. In security/emergency services dedication to one’s duty is paramount and flexibility and commitment to these duties in an emergency will be expected and appreciated.
6. Training in emergency and disaster response is an added advantage.
7. Knowledge of the UN radio system and the use of its related equipment.
8. Excellent command of spoken and written English, Kiswahili and Somali is a must.

HOW TO APPLY:

****Method of Application****:Interested candidates should submit CV and a cover letter ****quoting the Vacancy Notice Number as the subject****, with three professional references and contacts (email or telephone) to the:

International Organization for Migration (IOM)

Somalia Coordinating office in Nairobi

Human Resources Department,

Gitanga Groove, off Gitanga Road

P.O. Box 1810 - 00606

Nairobi

Or

Send by email to: recruitmentsomalia@iom.int

****Closing Date: 15th February 2015****NOTE: ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED