PositionAdministration/Finance/Inventory OfficerPlace of Performance Mogadishu, SomaliaContract Duration Full TimeStarting Date OVERVIEW OF CTG GLOBAL
CTG Global is a managed service company specializing in Recruitment, Management Consultancy, Human Resources support services and Monitoring & Evaluation in post disaster and post conflict countries around the world.
CTG Global provides services to humanitarian organizations, government, non-governmental organizations and corporates that enables public and private sectors to focus on their core business and the achievement of their objectives in hostile and threatening environments as we provide a safe and secure environment for them to do so and alleviate them of their risks, crisis and personnel management problems.
OVERVIEW OF THE POSITION
Planned for completion in the first half of 2015, our client will provide safe, comfortable, MOSS compliant accommodation and work space for International staff deployed to Mogadishu. Presently at construction phase, build of the facilities and installation of plant and equipment for Phase 1 is scheduled to be complete around April 2015.
The Village development is scheduled to be constructed in 3 phases.
The Admin/Fin/Inventory Officer will be based in Mogadishu, accommodated in a secure camp which although basic is nevertheless safe, clean and well serviced including internet, television and three meals per day. The Admin/Fin/Inventory Officer will be provided with a mobile phone.
GENERAL FUNCTIONS
In this camp, our client provides lodging facilities, dining room services, recreational and leisure amenities to over 100 residents in state of the art containerized rooms and permanent structure Kitchen and Dining Room.
The Admin/Fin/Inventory Officer will lead the team of Hotel Admin/Fin personnel. The primary commitment of the Admin/Fin/Inventory Officer is customer service because their efforts directly affect hotel guests and whether they return to the establishment. They oversee phone reservations and room assignments, greet and register guests and fulfill requests for special services, such as meetings or transportation. They deal with any customer problems, and may offer discounts, adjustments to bills or complimentary rooms to compensate for inconvenience. They also meet with other department managers, such as marketing and operations, to find ways of improving the guest experience.
It is the responsibility of the Admin/Fin/Inventory Officer to oversee the commercial accountability for budgeting and financial management in consultation with department heads and Camp Management.
Assist in the planning, organizing and directing of all hotel services, especially front-of-house (reception, concierge, and reservations), including coordinating stock levels (Food/Office/Cleaning) and holdings of all Village equipment with department heads.
Duties:
• To provide administrative, financial and inventory support to the Camp Management Staff.
• Maintain Village budget reports.
• Maintain Village inventory lists and supervise department stock takes.
• Supervise office communications.
• Supervise manual and computerized office systems.
• To supervise general office duties, for example:
o dealing with post, faxes and internal and external e-mail enquiries;
o photocopying and collating papers and mailings;
o monitoring stocks of basic items, for example stationery, paper, toner etc
o ordering stationery, periodicals, books, equipment and other items
o arranging travel and hotel accommodation on a frequent basis
o liaising with suppliers and maintaining excellent professional relationships externally
• To hold the budget for routine stationery and office supplies, and to ensure that Chelsea Village achieves best value for money on these purchases, and on travel and hotel bookings.
• To act as Fire Warden and/or First Aider if required
ESSENTIAL EXPERIENCE
Education
• Finance/ Accounting Degree/Diploma
• Inventory Management Certification
Work Experience
· At least five (5) years of Hotel/ Camp Administration and Finance supervisory experience
· Working knowledge of Camp Inventory management and procedures.
· Demonstrate an ability to execute and deliver, managed Administration/Fin service teams in complex environments.
· Great people management skills and labor relations experience.
· Excellent customer and client relationship skills.
Languages:
· Good knowledge of written and spoken English. An understanding of Somali and Kiswahili will be helpful.
Key Competencies
HOW TO APPLY:
Interested candidates should submit their CV along with their application letter via e-mail tocareers@ctgglobal.com with reference to “BHJOB2678_705” in the subject line. Short-listed candidates will be contacted for an interview.
