Trainee – Reporting and Communications

BACKGROUND
Danish Deming Group (DDG) is a department under Danish Refugee Council (DRC). Danish Demining Group’s (DDG) mandate is to recreate a safe environment where people are free from the threat of landmines, explosive remnants of war and small arms and light weapons. DDG has operated in Somaliland since 1999 and in South Central Somalia since 2007 clearing mines and other explosive remnants of war. The organization now implements an armed violence reduction (AVR) programme which includes the following types of activities: participatory community and district-level safety projects, community driven development, conflict prevention and management, community-police relationship building, mine risk education, explosive ordnance disposal, firearms safety education, physical security and stockpile management of firearms, and support to the review of policy and legislation on small arms and light weapons.

PURPOSE
The Reporting and Communications Trainee will assist DDG Somalia programme staff and senior management in documenting, storing and disseminating information related to programme activities in order that DDG can effectively communicate with key stakeholders.

KEY RESPONSIBILITIES
To achieve the position’s objectives the intern will perform the following tasks and undertake the following responsibilities:

Communications

• Asist in documenting DDG’s fieldwork through note-taking, photographs, video and audio records
• Prepare a variety of communications materials related to DDG’s programme including short briefings, online content and promotional literature
• Edit programme documents to internationally-recognised standard of English
• Undertake field visits to gather the information and results related to the program
• Capture (through written, audio and visual methods) programmatic issues, events and developments of DDG’s work in Somalia.
• Develop visibility material such as leaflets, success stories, photographs, video clips
• Ensure that communication documents/materials are archived appropriately in an easily retrievable electronic based filing system, including the DDG and DRC websites

Reporting

• With input from the Area Managers, the Grants Manager and the ME&L Manager, help produce high quality program progress reports as per donor and DDG requirements and deadlines
• Cross check data with other program staff to ensure that reporting generated accurately reflects program activities
• Provide on-going capacity building to staff to improve their writing skills

Other

• Support program staff in organizing and managing seminars, workshops, and donor field visits as required.
• Other duties as needed

REPORTING ARRANGEMENTS
Country Director and Area Managers

PERSONAL SPECIFICATIONS
Essential:

• Bachelor’s degree or higher in relevant subjects e.g. development studies, political science, international relations, mass communications, journalism, social sciences or related areas.
• Excellent writing, editing, and speaking skills in English.
• S/he must be well versed in office software, MS Word, Excel, the latest presentation packages including PowerPoint.
• Ability to work independently and as a team player

Preferable:

• Experience in developing and using social media platforms
• Photographic and other audio-visual skills
• Work style: well planned and organized and has a capacity for initiative and decision making with competent analytical and problem solving skills.
• Resilience/adaptability and flexibility: ability to operate effectively under strict deadlines.
• Ability to work rapidly with staff in the field directly and remotely in writing, and where necessary, revising concepts, proposals and reports.
• Ability to work and handle spartan living conditions.

Please note that this role has no staff management responsibility

GENERAL
Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework into the work of DRC (http://www.drc.dk/HAF.4265.0.html)

TERMS AND CONDITIONS
Availability: As soon as possible

Duty station: Hargeisa,Somaliland with frequent travel to areas of implementation and other offices. Shared housing is provided in a secure compound. R&R rotation as per HR manual to Nairobi or Addis Abba.

Contract: 6 months contract dependent on both funding and performance. Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment for Global Expatriates (available at www.drc.dk under Vacancies). This position is graded as A17. For qualified National staff the terms of employment will be in accordance with DRC terms for National staff

HOW TO APPLY:

Application and CV
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.
We only accept applications sent via our online-application form on www.drc.dk under Vacancies.
Please forward the Application and CV, in English through the online application on www.drc.dk under vacancies no later than 30th December 2015.

If you have questions or are facing problems with the online application process, please contactjob@drc.dk
For general information about the Danish Refugee Council, please consult www.drc.dk.