BACKGROUND:
A global leader in humanitarian assistance, the International Rescue Committee works in more than 40 countries offering help and hope to refugees and others uprooted by disaster, conflict and oppression. Following over two decades of periodic interventions in the country’s humanitarian crises, the IRC has consistently been in Somalia since 2007, providing life-saving services such as health care, environmental health and livelihood security projects to displaced persons and vulnerable host communities. Currently, the IRC conducts major activities in its Health, Livelihoods, WASH, Women’s Protection and Empowerment, and Governance sectors across five main regions of Somalia, from the south to the northeast (Puntland). The IRC supports communities in Banadir, Nugaal, Bari, Mudug, and Galgaduud regions through its five field offices, with additional support from its main office in Kenya’s capital, Nairobi.
SCOPE OF WORK:
Under the supervision of the Field Manager, the HR/Admin Assistant will support and be the focal person in various HR and admin functions for IRC Somalia Dhusamareeb field office, such as ensuring adherence to all personnel policies; recruitment, orientation and training for newly recruited staff and overall office administration.
The HR/Admin assistants participates in maintaining and reviewing all administrative and human resource systems and procedures. S/he will ensure uniform compliance with policies and procedures at all sites and provides technical support to all staff.
SPECIFIC RESPONSIBILITIES
- Implementation of policies in Dhusamareeb field office. Assist the FM and the HR/Admin Manager in developing and reviewing policies/ guidelines for further presentation to the DDO/CD
- Ensure proper and adequate understanding of Somalia labor laws and IRC’s obligations and advice the FM on the same
- Manage recruitment process under the field office level including review of CVs and short listing and ensure that all recruitment has passed through reference checks, timely job offer and proper orientations for newly hired staff
- Monitor and ensure the timely preparation and payment of payroll for the IRC staffs & seconded staffs, back pay, severance and other related pays due to staff
- Monitor and ensure that all personnel documents are updated and maintained in the personnel files at the field office
- Ensure all staffs in Dhusamareeb have complete personnel files
- Ensure all employees database is maintained and updated
- Maintain up to date leave records for staff
- Follow up and ensure to conduct exit interviews for exiting national staff and maintain copies on the file
- Monitor and coordinate timely contract renewals, preparation of ID cards, hiring and termination letters
- Overall responsibility for office administration ensuring smooth functioning of the office and portrayal of professionalism- cleanliness, staff attendance, management of visitors
- Follow up timely procurement of office supplies and monitor reconciliation of office supplies with the warehouse report from logistics
- Assist in purchasing and selecting staff gifts, organizing fare well parties etc
REQUIREMENTS:
- University Degree/College diploma in Office Management, Business Administration with focus on human resource management and office administration
- At least 3 years experience with an INGO in similar roles
- Strong organizational skills, ability to operate professionally and at a pace that assists in fast tracking various HR processes and decisions
- Ability to manage demanding workload and problem solving
- Excellent computer skills, especially word, excel and power point
- Excellent in English and Somali both speaking & writing
HOW TO APPLY:
Full description of this position and application details can be viewed through our websitewww.rescue.org/careers.
Applications should be received on or before 28th January 2016
International Allowances are not available for this position
