Supply Chain Officer - Galkacyo

Under the direct supervision of the Field Coordinator (FC) Galkacyo, the Supply Chain Officer will ensure that all the necessary logistics and procurement of the organization are effected in the program. The Supply Chain Officer will be responsible for providing efficient logistics support to the IRC office in Galkacyo, Mudug region of central Somalia. The position holder will ensure that IRC’s standard policies and best practice is adhered to and maintained.

SPECIFIC RESPONSIBILITIES:

A. Logistics Activities:

• To familiarize him/herself with the IRC Supply Chain Manual and comply with the policies outlined in the IRC Supply Chain and Procurement Manuals.
• Ensure all logistic activities at the field office is carried out to a satisfactory standard.
• Ensure that the necessary logistics and organization is effected for the program.
• Responsible for all tasks related to logistics functions under the supervision of the Field Coordinator based in Galkacyo.
• To submit timely monthly logistic reports (Purchase Request Trucking Sheet (PRTS,) drug store report, Asset & Inventory report, SCMR ) to Supply Chain Coordinator by 2nd of every month.​
• Review all delivered goods or materials as per the approved contract or Purchase Order (PO) with all relevant documents (delivery notes) being filled appropriately. Inform programs and other sectors timely about the delivery of goods and services at the appropriate site as stated on the initial PR document
• Supports program staff in handling logistical works and documentations.
• Ensure all the paper work, waybills, packing lists; contracts are in place before shipping any goods to Nairobi and other field offices and program locations.

B. Procurement of goods and services:

• Manage activities and works related to procurement and supplies for IRC Galkacyo including specifications, quotes, ordering, packing, storage and transportation of supplies to the program sites and other IRC offices.
• Prepare Payment Requests with all documents required to effect payments and submit to the finance department in timely fashion.
• Maintenance the filing system for the procurement unit per grant and keep all files of supply chain updated.
• Responsible for the servicing and maintenance of the IRC assets in the Galkacyo & Office and Guesthouse.
• Receive and review all delivered goods or materials as per the approved contract or Purchase Order (PO) with all relevant documents (delivery notes) being filled appropriately. Inform programs and other sectors timely about the delivery of goods and services at the appropriate site as stated on the initial PR document
• Ensure that up to date files for price guide / catalogs / products technical information to be used by the office for Budgetary and ordering purposes are maintained.
• Coordinate closely with the Liaison Officers in Dhusamareb sub office and Nairobi to ensure that program supplies purchased from Nairobi/Galkacyo reach program sites.

C.Transport and vehicles management:

• Manage IRC rented vehicle and report any misconduct of drivers to the Field Coordinator.
• Ensure renewal of contracts of (Lease Agreement) of the office and vehicles timely.
• Monitor movements and effective use of IRC rented vehicles.
• Ensure vehicle log sheet is signed by staff and mileage is recorded.
• Work together with vehicle service providers to ensure they are kept roadworthy and as per IRC standards.
• Ensure vehicles are available for program needs and implementation, staff are picked and dropped as requested on timely manner.

D. Security:

• Monitor political and security development of the program areas and the region as whole and report to the field Coordinator and the Security Coordinator.
• Monitor movements of IRC rented Vehicles and report to any misconduct of the drivers and security guards to the Field Coordinator.

Other duties/responsibilities

• Perform other duties, as appropriate or requested by Field Coordinator

REQUIRED QUALIFICATIONS:

• Bachelor degree/High Diploma in Logistics or Business Administration and any other relevant field.
• At least 2 years’ experience working as a Logistician and office administration for International NGOs.
• Good computer skills (Word, Excel);
• Skills in English and Somali- both speaking & writing
• Able to work under pressure to pursue multiple tasks simultaneously to successful conclusions;
• Positive attitude with good sense of humor;
• Committed team player;

REQUIRED COMPETENCIES:

• Commitment, punctuality, proactive, a good team player, ability to work under difficult conditions in the field, trustworthy, honesty, etc
• All IRC staff are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies.

HOW TO APPLY:

Full job description and application details can be viewed through our website: (http://www.rescue.org/careers)

IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.