Finance Officer

Background Information

Centre for Education and Development (CED), Somalia is a non-governmental humanitarian and development organization working in Somalia. CED responds to emergency and development needs in Somalia and assists Somali communities towards self-reliance. CED works with poor local communities through sustainable community development programs to overcome ignorance, hunger, injustice and inequality.

Interventions initiated are focusing on women and youth empowerment and development livelihood & food security, education, Human Rights and Civic Education, emergency aid, water and sanitation, Income Generation Activities peace building and reconciliation and environmental protection. CED also implements programs on early recovery as well as sustainable development initiatives.

CED is seeking a dynamic, innovative and self-motivated professional to fill the position of Finance Officer.

Location: Mogadishu, Somalia

Position: Finance Officer

Purpose of Position

Under the supervision of the Finance Manager, the Finance Officer will be responsible for the management of the financial matters of the organization's programs. This will include responsibility for financial planning, budgeting, managing financial controls and procedures and reporting. He/She will ensure that all financial records, documentations and accounts are compiled timely, accurately and in line with international accounting standards and donor regulations.

Main Duties/ Responsibilities

1. Responsible for preparation of monthly and quarterly financial reports
2. Conduct daily update of QuickBooks
3. Files for all the projects
4. Reviewing the petty cash returns from the Accounts Assistant before floats disbursements is made.
5. Review all postings done by the Accounts Assistant for accuracy and completeness and proper allocation of project account codes in the QuickBooks.
6. Work closely with Finance Manager to improve and implement new system of internal controls
7. Ensure preparation of monthly payroll and relevant statutory deductions are made.
8. Assist with budget preparations.
9. Maintains the financial documents and templates.
10. Pay bills and maintain ledgers.
11. Make bank deposits and receipts of money
12. Ensure timely payments of vendors at all times for delivered materials.
13. Work closely with the Finance Manager in facilitating with project review audits and other external audits exercises.
14. Ensure proper procurement guidelines are followed and adhered to.
15. Ensure grants tracking and donor reporting is adhered to e.g. check for each source of funding donor, computer listings of expenditures by programmes budget and allotment codes, and compile financial reports in strict compliance to the funding partner reporting formats and deadlines.
16. Conduct petty cash counts and ensure proper petty cash management is observed.
17. Responsible and safeguard all cash that may be received by the organization.
18. Review purchase requests; check the accuracy and completeness of invoices and other documentations attached before making any payments.
19. Verify that all the receipts/invoices are correctly filled and they are eligible for CED accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID)
20. Archive all the relevant administrative and finance documentation in the proper way and according to CED procedures
21. Ensure that bank reconciliation statements, Cash counts and other financial reports are done by end of every month and subsequent submission to the Finance Manager and funding partners on time.
22. Monitor and liase with project staff to ensure that financial receipts are accurately, timely and appropriately handled.
23. Review petty cash counts and document the same.
24. Advise other departments on all financial matters e.g. budget availability before making any payments.
25. Training and Capacity Building for Finance Staff.
26. Monitor all project budgets to avoid over expenditure and ensure correct postings to the respective account codes of each project.

Education/Skills and Experience

1. Advanced University Degree(Masters) in Accounting, Finance, Business Administration or related field.
2. First level University degree in related fields with 5 years of experience may be accepted in lieu of the advanced University degree
3. Minimum 3 years relevant work experience in NGO finance field.
4. Knowledge of accepted accounting practices and principles
5. Experience in preparing budgets and financial reports
6. Knowledge in writing project's budget.
7. Experience in the usage of computer software packages(MS Word, Excel, etc) and web based management systems.
8. Exposure to accounting software as an end-user-required
9. Skills in training and developing staff
10. High degree of integrity, discretion and professional conduct.
11. Excellent, communication and interpersonal skills
12. Ability to prioritize and meet deadlines

Languages

1. Fluency in English and Somali with good written and oral skills.
   Contract period: one year, with possibility of renewal
   The applicants will be required to possess a high sense of responsibility, honesty, professionalism, confidentiality and integrity.

HOW TO APPLY:

If you would like to apply, kindly submit your application and detailed CV. Each application package will include the following:

1. Application letter with the applicants current contact information and remuneration requirements.
2. CV including work experience and education
3. Copies of Certificates
4. Three referees with their complete contact information
5. Only short-listed candidates will be contacted and invited for interviews and tests.
   All applications should be sent to (email: recruitment.ced@gmail.com)Att: Human Resource Department with the subject of the e-mail marked “Finance Officer” By January 31, 2016.
   CED is an equal opportunity employer. Qualified female candidates are encouraged to apply.