Grants and Information Manager

Reference:

DD/GIM/SM

Country:

Somalia

Job Title:

Grants and Information Manager

Date requested: 21st April 2016

Contract Grade: A

Contract Length: 2 years

Date Needed By: 1st June 2016

New Post or Replacement: Replacement

Accompanied / Unaccompanied: Unaccompanied

Exact Job Location: Nairobi with occasional travel to Mogadishu and Hargeisa.

Reports To: Programmes Director

Responsible For: Programme Support Officer(s) (if recruited)

Liaises With: Programme Managers, Dublin-based Desk Officer, Finance team, M&E unit, CD

Job Purpose: To support the country programme in grants management, programme development, information/communications management and representation in key coordination and advocacy meetings. This role will work closely with Programme Managers, the Finance team, the M&E unit and the Dublin-based Desk Officer.

Main Duties & Responsibilities:

Grants management

· Take responsibility for oversight of all grants for the Somalia/Somaliland programme.

· Working closely with the Finance Team, regularly track expenditure and monitor variances on programme budget/expenditure reports, raising any issues that require attention by the Programme Director in a timely manner.

· Familiar with visibility requirements of the different donors and ensure that programmes meet them and gain the required approvals for visibility activities/materials.

· Together with the Systems Director and the Finance team, assist in ensuring strict compliance with donor guidelines and requirements.

· Maintain the reporting schedule and grants management system, ensuring timely and accurate reporting both internally and to donors.

· Set up and partake in grant opening and grant closure meetings in a timely manner

· Edit reports and proposals and ensure they are submitted in the correct format.

· Maintain a file of key organisational information required for proposals, and all prior proposals submitted for learning and future reference purposes.

· Liaise between finance and programme staff to ensure that all deliverables are completed within the grant period and that all budget revisions are carried out in line with donor regulations.

· Support the M&E unit in scheduling and planning annual reviews, surveys and evaluations.

Information and Communications management

• Contribute towards a high level of documentation standards – ensuring good record keeping, filing of donor reports and other finalised reports in Mogadishu, Hargeisa and Nairobi.

· Liaise with the Desk Officer and Country Finance Controller to file the contract documents and records of key communications with donors for grants – both active and archived.

· Coordinate (with the PSO, PMs and M&E Unit) the documentation of case studies, programme research, etc., enabling the integration of ‘lessons learnt’; maintain folders with case studies, photos, reports and information which are updated regularly.

· Produce quarterly (or as agreed) programme updates, newsletters, briefing papers and information packs for distribution to donors, supporters etc.

· Edit and compile the internal monthly programme reports for review by the PD.

• Represent Programme Managers at cluster and other meetings as needed.
• Represent Concern at Communications Working Groups, for example of the SNS and BRCiS Consortiums and within the Somalia NGO Consortium if required.
• Ensure that any external communications material is edited and approved by the relevant internal authorities (usually the CD), in coordination with the PD and Desk Officer.

· Support the PSO to record and produce the minutes of management and programme meetings and other relevant meetings and workshops, and ensure timely circulation.

Programme development

· Identify funding opportunities and support the team to develop concept notes and proposals, ensuring internal and external deadlines are met and that appropriate technical input is included.

· Participate in donor meetings as requested and ensure follow up is made as agreed.

· Update and maintain the funding tracker to monitor the country programme’s funding pipeline, ensuring that new proposals target key gaps and funding needs to the greatest extent possible

· Provide support to Programme Managers and PD in mainstreaming cross-cutting issues or quality standards.

Human Resource Management (if/when applicable)

· Manage relevant staff and ensure their on-going development, including ensuring the implementation of Performance Development Review systems

· Ensure staff comply with the Programme Participants Protection Policy and Code of Conduct.

· Capacity building/training responsibility for direct reports.

Education, Qualifications & Experience Required:

· Educated to Degree level in Project Management, Development or a related discipline.

· The successful candidate will have at least two years’ experience with an NGO (at least one year overseas);

· Familiarity with donor-specific reporting and compliance requirements (ECHO, DFID, OFDA, etc.)

· Experience in proposal development and familiarity with donor proposal formats (ECHO, DFID, OFDA, etc)

· Experience of working in a high pressured, results focused and dynamic environment.

· Programmatic knowledge of any of the following sectors: Nutrition, Livelihoods (Food, Income and Markets), Education, WASH, Natural Resource Management, Resilience.

· Experience in documenting lessons learned, and developing case studies and communications materials for different audiences

· Experience in developing and managing budgets and monitoring expenditure

· Good organisational and planning skills/experience.

· Strong computer skills particularly Microsoft office.

· Experience of Monitoring & Evaluation processes and tools.

· Excellent spoken and written English.

DESIRABLE Education, Qualifications & Experience:

· Attendance at training courses in quality standards such as SPHERE, CHS/HAP, Red Cross Code of Conduct, etc.

· Experience working in an insecure and volatile environment.

· Experience working in Somalia / Somaliland would be an advantage.

Special Skills, Aptitude or Personality Requirements:

· Able to take initiative and work independently.

· Very high attention to detail is essential.

· Very high level of written English with accurate spelling and grammar. Native speaker preferred.

· Cultural and political sensitivity.

· Excellent communication and interpersonal skills.

· Must be flexible, willing to adapt to a fluid situation and to work long hours if required to meet deadlines.

· Willing to travel to Hargeisa and Mogadishu when required.

· Eagerness to learn.

All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.

All candidates who are short-listed for a first round interview will be notified via email after the application deadline OR Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.

Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.

HOW TO APPLY:

To apply, please follow the below link:
http://https://jobs.concern.net/VacancyDetail.aspx?VacancyUID=000000002583