The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. It also endeavors to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles. The ICRC's Somalia Delegation in Nairobi implements the institution's humanitarian activities in Somalia.
SECRETARY – MOGADISHU
The Secretary performs general secretarial duties independently. He/she Drafts and types routine correspondence, agenda keeping and various office work. He/she has contacts with external interlocutors (Embassies and UN Agencies) and ensures information flow within the Delegation.
Main Responsibilities:
· Performs various office works which require basic computer knowledge and secretarial skills including typing of standard correspondence, filing, mail preparation and distribution, photocopies, updating of lists
· Translates simple documents for informal use
· Keeps the agenda of supervisor up to date
· Trains and organizes work for junior staff
· Provides general administrative support to the delegation
· Ensures information flow within the department/delegation
· Focal point for all information management related matters for Mogadishu Office: gives basic Lotus Notes and Chancellery briefing for newcomers and helps all colleagues in Mogadishu with simple troubleshooting tips on lotus note
· Reminds colleagues on importance of ICRC rules (writing letters in accordance with ICRC Protocol, template, register numbers, etc.)
· Prepares letters for Head of Office signatures in accordance with the ICRC Protocol
· Takes appointments for Head of office with internal and external interlocutors upon request
· Prepares, regular updates and attributes Mogadishu office’s telephone list & organisation chart to all sub-sites and main Delegation
· Organises pouches between different sub-sites and SOK delegation, receiving pouches from other sites and ensures mail dispatch
· Performs general secretarial duties independently
· Prepare minutes of meetings when required
In collaboration with the SOK welcome responsible, prepares the visa file to be processed to the embassy
Organizes and keeps welcome filing in Mogadishu
Minimum Requirements:
· Secondary school or technical college level of education
· 2 years’ work experience in a similar field of activity
· Good knowledge of spoken and written English
· Good computer knowledge
· Capacity to adhere to and to implement procedures
· Good analytical and communication skills
· Currently residing in Mogadishu
HOW TO APPLY:
This position has an attractive salary package of USD 490 monthly. Interested and qualified persons with the required experience are invited to submit their application to the Head of Human Resources Department, ICRC Somalia Delegation, on the email address sok_hrrec_services@icrc.org. Closing date is 12th October 2016. Please indicate the position title in the subject line of your email message.
NOTE THAT ONLY EMAILED APPLICATIONS WILL BE CONSIDERED.
Please note that only short-listed candidates will be contacted and canvassing will lead to automaticdisqualification.
