Vacancy reference no.: VAC-0212
Position: Human Resource Associate
Place of performance: Mogadishu, Somalia
Contract duration: up to 10 months
Starting date: 1-Sep-2016
OVERVIEW OF CTG GLOBAL
CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.
OVERVIEW OF THE POSITION
Under the guidance and direct supervision of Admin/ HR officer the HR Associate provides support to HR services for UNMAS Somalia, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. The HR Associate may supervise the HR Assistants. S/he promotes a client-oriented and consistent with rules and regulations approach in the Unit
GENERAL FUNCTIONS
Role objective:
· Coordinate and provide a full range of HR management assistance and activities including follow-up actions, resolution of issues and unforeseen situations, to ensure consistency and quality of HR services delivered.
· Co-ordinate and supervise work of other HR, Admin and Travel unit staff.
· Support learning and development, to ensure staff possess up-to-date knowledge of systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.
· Regularly monitor, oversee and adapt existing HR procedures and collaborate with a wide range of HR stakeholders across the organization to identify, assess and meet evolving HR support needs.
· Analyse and respond to a variety of complex internal and external queries, to ensure that clients are well-informed and that HR team activities are aligned with broader UNMAS objectives.
Expected output:
· Analyse and interpret a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., and provide advice and recommendations to managers along with comprehensive analysis and reports for informative decision-making.
· Support and deliver a range of HR services allocated by the professional officer in compliance with relevant policies, procedures and processes.
· Oversee and support the delivery of on boarding activities for new staff joining UNMAS Somalia, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
· Review and/or prepare a wide range of complex HR documentation to ensure accuracy and meeting established deadlines.
· Monitor HR management systems to ensure accuracy of HR data and compliance with the established deadlines. Oversee the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
· Monitor staff deployment and handle related administrative actions including preparation of comprehensive reports, to support efficient HR & Admin service.
Project reporting:
To be advised
Team management:
To be advised
ESSENTIAL EXPERIENCE
Education:
§ Bachelor’s degree in Human Resources is desirable (but not a requirement) – High School education with a specialized certification in Human Resources is essential
Work experience:
§ Minimum of 5 years of demonstrable relevant Human Resources experience.
Geographical experience:
§ Minimum of 5 years of experience in Africa with local experience in Mogadishu is an advantage.
Languages:
§ Fluency in English is essential with a second UN language an advantage
Key competencies:
· Integrity
· Professionalism
· Respect for Diversity
· Creativity and innovation
· Commitment to continuous learning
· Planning and Organizing
· Results orientation
· Communications skills
· Teamwork skills
· Client orientation
· Technological awareness
· Knowledge Management and Learning
· Shares knowledge and experience
· Encourages office staff to share knowledge and contribute to UNOPS Practice Areas
· Develops substantive knowledge of one or more Practice Areas
· Promotes a learning environment in the office
· Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
· Ability to perform a broad range of specialized activities related to HR management, including administration of recruitment, contracting and performance evaluation, monitoring of transactions, reporting
· Knowledge of UNOPS HR rules and procedures
· Strong IT skills
· Ability to provide input to business processes re-engineering, implementation of new systems
· Leadership and Self-Management
· Ability to adhere to work assignments and meet designated deadlines.
· Focuses on result for the client and responds positively to feedback
· Consistently approaches work with energy and a positive, constructive attitude
· Remains calm, in control and good humoured even under pressure
· Demonstrates openness to change and ability to manage complexities
· Solicits feedback from staff about the impact of his/her own behaviour
Other relevant information:
· 5 - 7 years progressive experience in supporting a human resource management area
· Experience in the use of computers and office software packages (MSOffice 2003 and/or newer versions) and experience in handling of web-based management systems
· Fluency in English is essential with a second UN language considered an advantage
HOW TO APPLY:
Interested candidates should create a profile and apply on CTG Global careers website (click here). Please refer to the vacancy number: VAC-0212. Shortlisted candidates will be contacted for an interview.
