The incumbent will perform the following duties:
- Initiate, verify and process financial transactions and payments for WCO and sub- offices related to staff and non staff costs, purchase orders, local purchases, etc, based on authorizations received in compliance with established rules and procedures.
- Process e-Imprest transactions and monitor Imprest GL’s including processing and reviewing of purchase orders for services – Imprest, DFC’s, GES and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records.
- Reconcile country office cash books and justify any difference in reconciliation; prepare cash counts and to reconcile with the cashbooks on a monthly basis. Update and maintain financial records and monitoring systems to record and reconcile expenditures, balances, statements and other data for day-to-day transactions.
- Effect cash payments to meeting participants, obtain necessary signatures and ensure completion of supporting documents.
- Compare cash books with bank statements to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates.
- Prepare financial tables and reports. Initiate correspondence and answer queries related to area of work.
- Replace and assist other colleagues in the team and perform other related financial and administrative duties as required
Describe the core, management competencies required - See WHO competency model - list in order of priority, commencing with the most important ones (identify a minimum of three and a maximum of five competencies):
1) Producing results
2) Fostering integration and team work
3) Communicating in a credible and effective way
4) Moving forward in a changing environment
5) Effective use of resources
Functional Skills and Knowledge (Describe the essential knowledge and the skills specific to the position):
Very good organizational skills.
Proven knowledge of banking regulations and local laws.
Good analytical and effective communication skills.
Sound knowledge of the organization's policies and regulations in general, and in particular, regarding project activities and financial procedures is an asset.
Education (Qualifications):
Essential: Completion of secondary education; training in business administration/commerce and or technical
courses in a field related to the work performed.
Desirable: Bachelor degree in business administration, commerce, accounting, social sciences or other related field is an asset.
Experience:
Essential: 2-4 years of related experience in accounting and/or administrative work.
Desirable: Relevant experience in the UN system
Languages: Very good knowledge of English and the local language.
Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.):
- Good knowledge of Microsoft applications.
- Knowledge of ERP/Oracle applications is an asset
HOW TO APPLY:
Application Guideline: Interested applicants meeting the ‘Essential qualifications’ may apply. A completed online Personal History Form in e-Recruitment has to be filled in and then submitted to the following addresses. nuha@who.int e-Recruitment can be accessed from any Internet connection. Additional information, instructions and help can be found at: http://www.who.org/employment/en/(external candidates).
