Position Title Vacancy No : Site Supervisor (Building/Civil and structural Engineer) SVN/IOMSO/035/2016 Duty Station : Garowe, Somalia Classification : General Service Staff, Grade G5/01 Type of Appointment : 6 months with a possibility of extension Estimated Start Date : As soon as possible Closing Date : April 19, 2016 Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Context: Under the International Organization for Migration (IOM), Immigration and Border Management (IBM) programme has been undertaking various rehabilitations and construction work in Somalia. It is important for IOM to ensure contractors’ technical sound planning, execution of work according to the plans, approval for justifications for deviations and certification of work completed. To ensure this is done satisfactorily IOM wishes to recruit a local site supervisor with adequate building, civil and structural engineering qualifications to supervise the construction of the Immigration Headquarters in Garowe, Puntland. Core Functions / Responsibilities: Under the overall supervision of IOM chief of mission and direct supervision of IBM Project manager, in coordination with IOM project engineer in Nairobi and IBM Project Assistant in Garowe. IOM seeks to contract a suitably qualified individual (hereinafter local site supervisor) in order to assist IOM in direct supervision of construction work in Garowe, Puntland. The scope of work will include and not limited to: A. Bidding and Award of contract 1. Facilitate pre-bid conferences including site visit for prospective bidders. IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates. Page 2 / 5 2. Respond to any technical queries by prospective bidders regarding the scope of the work. 3. Participate in bid opening as and when required to advise on technical evaluation B. Development of Monitoring tools i. In conjunction with IOM Project Engineer, develop standard forms for regular monitoring reports including progress of work, adequacy of materials used, and details of work done along with measurements to show compliance with the BOQ. C. Services for Supervision (Resident Supervision) i. Supervise construction with the best professional and consulting standards to ensure that the building works are executed as per specifications. ii. In carrying out the assignment, the site engineer shall undertake the following works: 1. Issue instructions to the contractor (s) and provide engineering supervision to the execution of works. 2. Ensure quality control through laboratory tests and other non-destructive tests at the expense of the contractor as may be required. 3. Make measurements of the work done as basis for facilitating payments to the contractor (s) at agreed stages of construction. Detailed measurements of the works shall however be recorded jointly with the Contractor and get the same verified by the site supervisor as duplicate record and shall be attached with the Contractor’s bills. 4. Issue variation orders to the contractor(s) with IOM’s approval too be reviewed by IOM Project Engineer 5. Prepare periodical progress reports whose nature and frequency will be determined by IOM Project Engineer and reviewed for submission to the Project Assistant and Project manager. Maintain estimate and comparative statement of project costs and submit reports to IOM promptly. 6. Facilitate regular site meetings between the main contractor and sub-contractors including crisis meetings to resolve issues arising. Minutes to be shared with IOM decision making and filing 7. In coordination with IOM Project Engineer, review and produce “As Built” drawings. 8. The site supervisor shall certify that works are executed as per approved design, drawings, standard specifications, technically sanctioned estimate and within the provisions of contract agreement for issuance of “certificate of practical completion”. 9. The site supervisor shall supervise the contractor in all matters concerning the environment and safety of the work and advise IOM on any problem arising in the construction work during its execution. 10. The site supervisor in consultation with IOM Project Engineer shall certify that the construction materials brought to site by the contractor(s) are in Page 3 / 5 accordance with the specifications and are tested as per standard practices. 11. The reports in respect of receipt and test of materials shall be submitted to IOM. 12. The site supervisor shall check systematically the progress of work according to the construction schedule of the agreement and shall submit monthly progress report in the prescribed form to IOM pointing out the deficiencies and suggest remedial measures. 13. The site supervisor shall certify the contractor’s running payments clearly indicating that the quality of work executed is according to the specifications, design, drawings, technically sanctioned estimate and contract agreement and make recommendations for payment to the contractor along with test reports. The engineer shall further be responsible for quality and quantity of works executed. 14. The site supervisor shall keep the record of daily inspection reports in the prescribed forms at the site office and submit it to the IOM on weekly basis. 15. The site supervisor shall carry out detailed final inspection of the work and shall recommend to the client for issuance of completion certificate stating that the work has been completed as per design, drawings, standard specifications and contract agreement. 16. One month prior to the expiry of completion period, the site engineer shall carry out a detailed final inspection of the work and submit a snag list report to the client pointing out the defects in the work, if any for rectification. 17. The site supervisor shall be responsible for getting all such defects rectified from the concerned contractor(s) and final payment of the contractor(s) recommended upon certification of the works. 18. IOM authorized representative may regularly visit the site for supervision of the site supervisor and the quality of work executed by the contractor and issue necessary instructions to the site supervisor or contractor(s) for proper execution of the work at site. 19. The site supervisor in coordination with IOM Project Engineer shall Plan, design and supervise the work of interior fittings as well as furnishing meeting the best standards. 20. Ensure adequate distribution of labour on site including skilled and unskilled labourers as well as availability of sufficient construction materials on site 21. Provide any additional technical advice to IOM that will help the successful completion of the project. D. Expected Outputs In order to ensure successful implementation and achievement of IOM objectives, the site supervisor is expected to achieve the following outputs and results: a) Provide on-site supervision of the construction works as per the building plans, such as site plan, floor plans, MEP layouts, civil works drawings and BOQ, in accordance with the needs of the clients and approved by appropriate authorities. Page 4 / 5 b) Prospective contractor(s)’ bid documents and plans reviewed and evaluated together with the IOM bids analysis committee. Provision of written recommendations and clear justifications in selection. c) Regular monitoring of construction work and submission of written reports on the progress against the original Bills of Quantity, quality of work and issues identified. d) Coordination of construction work conducted successfully including communication of IOM concerns, if any, to the contractor(s) and the beneficiary institutions. The communication with external parties kept on file. e) Recommendations to IOM on any project variation orders for approvals f) Technical advices to IOM and contractors provided Required Qualifications and Experience Education a) Degree in Architecture, Civil and structural Engineering or building engineering and experience in urban development in insecure, or post conflict environments. b) Advanced University degree in Civil and structural engineering considered an advantage. Experience a) Good command of computers: Microsoft Office (Words, Excel, Outlook) and Internet. b) Knowledge and experience in CAD based applications such as AutoCAD and/or ArchiCAD for review of designs where necessary. c) Sufficient capacity to undertake the aforementioned responsibilities in Puntland. Excellent experience in supervision of construction works with a track records of having undertaken construction or renovation of similar funding scale (200,000 -300,000 USD). d) Experience and ability to produce and/or check the drawings including but not limited to site plans, architectural, structural and MEP drawings, cost estimation, BOQ and other layout plans which may be presented by prospective contractor(s); e) Experience in working with international organisations, governmental institutions, and/or aid organizations an asset. f) Experience in working with government authorities (especially in Puntland) including knowledge of building bylaws and building requirements an asset g) Experience in construction/renovation work in Puntland an asset. Languages Fluency both written and spoken in English and Somali Required Competencies Behavioural Accountability – takes responsibility for action and manages constructive criticisms Client Orientation – works effectively well with client and stakeholders Continuous Learning – promotes continuous learning for self and others Communication – listens and communicates clearly, adapting delivery to the audience Creativity and Initiative – actively seeks new ways of improving programmes or services Leadership and Negotiation – develops effective partnerships with internal and external stakeholders; Page 5 / 5 Performance Management – identify ways and implement actions to improve performance of self and others. Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility; Professionalism - displays mastery of subject matter Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation. Technological Awareness - displays awareness of relevant technological solutions; Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM. Other Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
HOW TO APPLY:
How to apply: Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (SVN No) with three professional referees and their contacts (both email and telephone) to:recruitmentsomalia@iom.int Closing Date: 19 April, 2016 Only shortlisted candidates will be contacted. Posting period: From 05.04.2016 to 19.04.2016
