Grants Writer

II. Organizational Context and Scope

Under the overall guidance of the Grants Manager in Nairobi, and under the direct supervision of Field Coordination Officer in Mogadishu, the successful candidate will be responsible for providing support to field coordination Unit (FCU) of the OTI Project both in Kismayo and Baidoa in grant proposal development.

The OTI programme in Somalia is primarily a community-based, small grants initiative implemented in close coordination with the donor, with communities in priority areas, and with all levels of Government, particularly newly formed District Administrations and regional state institutions. The overall objective of the program is to support the political transition of Somalia towards a functioning and stabilized Federal State through activities that promote good governance, consolidation of the federal structure, and a receptive environment to respond to emerging political contingencies

Key responsibilities will include gathering background information from the field staff, beneficiary institution, and secondary sources, write grants proposals for all OTI grants under development, submit the draft grants proposals for review within OTI IOM and submit the grant proposal to the Chief of Party or designate for approval. The Project Assistant- Grant writing shall maintain an updated matrix showing status of grant writing and provide report to the Grants Assistant on weekly basis.

The Project Assistant- Grant writing will also support Field Coordination Unit with reporting on the implementation of grants in accordance with the priorities established by the project’s Senior Management team, and according to the established IOM and USAID procedures.

III. Responsibilities and Accountabilities

1. In collaboration with Field Coordination Unit collect all grant background information and data required for grant writing and develop sound Grant Proposal (PTG)
2. Submit draft grant proposals for review and comments to the relevant units with OTI IOM and ensure that all edits and comments are incorporated into the grant proposal;
3. As part of grant writing process, develop all other forms associated with grant proposal such as Environmental review Form (ERF), Budgets, political Grant proposal (PTG);
4. Be responsible for submitting the final grant proposal to the OTI IOM program manager for approval and subsequently coordinate with Grants Unit for USAID for concurrence;
5. Prepare and keep track all grants and grants proposal submitted to USAID for concurrence and maintain record of the same;
6. Maintain an updated matrix showing status of writing and provide report to the Project officer on weekly basis;
7. Assist the Project Officer with the general implementation of the programme as requested by the Project Officer and Deputy Program Manager - OTI;
8. Assist in preparing reports required for the program including but not limited to weekly, monthly, quarterly, and other project updates;
9. Assist with updating financial, and narrative records in accordance with programme standards and requirements;
10. Perform such other duties as may be assigned.

The incumbent is expected to demonstrate the following technical and behavioural competencies

Behavioural

Accountability

· Follows all relevant procedures, processes, and policies;

· Meets deadline, cost, and quality requirements for outputs;

· Monitors own work to correct errors;

· Takes responsibility for meeting commitments and for any shortcomings;

Client Orientation

· Identifies the immediate and peripheral clients of own work;

Continuous Learning

· Contributes to colleagues' learning;

· Demonstrates interest in improving relevant skills;

Communication

· Actively shares relevant information;

Writes clearly and effectively, adapting wording and style to the intended audience;

· Listens effectively and communicates clearly, adapting delivery to the audience

Performance Management

· Acknowledges constructive feedback provided by supervisor

Professionalism

· Masters subject matter related to responsibilities

· Identifies issues, opportunities, and risks central to responsibilities

· Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;

· Persistent, calm, and polite in the face of challenges and stress;

· Treats all colleagues with respect and dignity;

· Works effectively with people from different cultures by adapting to relevant cultural contexts;

Teamwork

· Actively contributes to an effective, collegial, and agreeable team environment;

· Contributes to, and follows team objectives;

· Gives credit where credit is due;

· Seeks input and feedback from others;

· Actively supports and implements final group decisions;

Technical

a) Delivers on set objectives in hardship situations;

b) Effectively coordinates actions with other implementing partners;

c) Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country or regional objectives.

V. Education and Experience

1. Higher Diploma in Communications, English literate from an accredited institution or related field;
2. Four years’ experience in research, grant writing and proposal;
3. Ability to understand, develop and implement administrative and financial control procedures.
4. Understanding of socio-political dynamics of Somalia;
5. Grant writing experience for USAID funded projects is an added advantage
6. Ability to use Access database and Microsoft Excel, Access, Outlook and Word;
7. Excellent analytical, planning and organization must be self-motivated to work with minimal supervision;
8. Demonstrated ability to work as part of a team and manage multiple tasks.

VI. Languages

Required

Fluency in English is required.

Advantageous

Working knowledge of Somali is an advantage

HOW TO APPLY:

Method of Application: Interested candidates should submit CV and a cover letter indicating theVacancy Notice Number (SVN No) with three professional referees and their contacts (both email and telephone) to: recruitmentsomalia@iom.int

CLOSING DATE: 10 February 2016

ONLY SHORT-LISTED APPLICANTS WILL BE CONTACTED

Vacancy Notice No: SVN/IOMSO/009/2016

Position title: Grant Writer

Position grade :G4/01

Type of contract : Third party contract

Duty station :Mogadishu, Somalia

Duration of Assignment: 6 months with possibility of extension

Job family: Programs - Operations Office of Transition Initiative (OTI)

Organizational unit: Field Coordination Unit

Reporting directly to Field Coordination Officer in Mogadishu

Overall supervision by Grants Manager in Nairobi