Jnr Budget Assistant

Vacancy Announcement No: FAO/24/2015
Position Title: Jnr Budget Assistant
Grade Level: SC2
Contract type: Service Contract
Duty Station: Nairobi
Organizational Unit: FAO-Somalia
Duration: 3 months
Eligible Candidates: Kenyan nationals only
Anticipated start date: Immediately
General Description of Tasks and Objectives to be Achieved: Under the overall supervision of the Officer in Charge FAO Somalia and under the direct supervision of the Senior Administrative Officer, the incumbent will provide administrative and finance related assistance to the finance and budget team.
Specifically, she/he will:
Provide budget and administrative support to the budget section to;

Monitor programme budget allotment and expenditure against assigned project budgets and FBAs, and identify need for new FBAs, review and share with HQ as appropriate. Keeps all project staff informed on any conditions including reporting requirements.

Support the maintenance of the commitments register (contracts, purchase orders, travel authorizations, operating expenses) for assigned projects for the purpose of providing charge information to the payments desk. In consultation with project managers, charge payments to appropriate codes if not covered by commitments.

Provide effective support to maintain budget control sheets for all assigned projects, certify availability of funds for financial commitments and prepare Field Budget Authorization (FBA) requests when additional funds are neededProvide effective support for the management of assigned project budgets to;

Assist in guiding relevant programme staff for budget revision, project status, determination of unutilized funds, operational and financial closure of projects.

In consultation with budget managers for EC-funded projects, convert codes for field expenditure into EC format.

At least monthly, access the official FAO financial records for all assigned projects available in the data warehouse, and reconcile local budget control sheets with them. Assist the Budget Assistant undertake analysis of expenditure patterns and identify opportunities for cost containment.

Assist in budget performance reporting tasks including but not limited to Monthly reporting to the Senior Administrative Officer on overall budget performance for all assigned projects using the data warehouse.

Preparation of budget reports as needed and on instruction from the Senior Administrative Officer or project managers.

Assist project managers in assigning budgets/ budget codes to project proposals.

Identify appropriate troubleshooting areas such as the need for budget revisions, and assist project managers in their preparation and review.

Play an Operations Assistant role to FAO programmes and projects and perform a variety of administrative functions including, but not limited to maintaining the filling system for technical and administrative documents and correspondence and drafting formal correspondence for the attention and approval of the Senior Administrative Officer related to the above responsibilities.

Perform any other related duties as assigned.Minimum Requirements
Education: Secondary school education or equivalent commercial school.
Work Experience: One year relevant work experience in a clerical, administrative or accounting.
Languages: Working knowledge (level C) of the FAO official language used for communication within the country and working knowledge of the local language is required.
IT Skills:

Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc.

Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.Office Management Skills:

Systematic, well-structured and efficient approach to work assignments.

Analytical ability, accuracy and consistency.

Exercise diligence and care in dealing with records and expenditures.Interpersonal Communications and Teamwork Skills:

The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment.

Tact and courtesy.

Ability to establish and maintain effective working relationships with people of different national and cultural background.How to Apply:
Interested applicants are required to submit
(1) a covering letter,
(2) detailed Curriculum Vitae and
(3) Personal Profile form (PPF) from FAO iRecruitment.
To create the PPF, please follow the instructions available at: FAO iRecruitment
In order for your application to be properly evaluated, please ensure that all sections of the on-line profile are completed.
Please send your application to HR-Somalia@fao.org quoting the Position Title and Vacancy Announcement No. “Jnr Finance Assistant FAO 25 2015” in the subject heading.
Deadline: 8th Aug 2015
Applications received after the closing date and applications without all the specified/ required documents will not be given consideration.
Only short listed candidates will be contacted.

FAO-Somalia Jobs

Food and Agriculture Organization of the United Nations1. Vacancy Announcement No: FAO/25/2015
Position Title: Junior Finance Assistant
Grade Level: SC3
Contract type: Service Contract
Duty Station: Nairobi
Organizational Unit: FAO-Somalia
Duration: 3 months
Eligible Candidates: Kenyan nationals only
Anticipated start date: Immediately

General Description of Tasks and Objectives to be Achieved: Under the overall guidance of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Senior Administrative

Officer, the incumbent provides operational and office assistance to FAO programmes and projects and performs a variety of administrative functions of the office.

Manage data in the areas of FAO’s activities in the country, and analyse and summarize data from various sources, including FAO corporate systems, such as Global Resources Management System, Human Resource database, country data bases, etc. Verification of data from hard copy records and files;

Prepare correspondence of administrative and financial nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required.

Assist in the maintenance of imprest accounts, in the reconciliation of expenditures, balances, payments, statements and other data; monitor project, programme and general office accounts;

Carry out administrative duties, such as assisting for travel arrangements

Assist in project monitoring by maintaining current registers and controlling tools on the status of projects at various stages; review inputs, expenditures and time frames according to work plans; make necessary abstracts and computations; detect inconsistencies.

Prepare correspondence on administrative and operational matters, as required.

Maintain a filing system of technical and administrative documents and correspondence.

Assist in maintaining local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.

Assist in the liaison with local banks and financial institutions and in the maintenance of bank accounts.

Carry out other specific administrative and operational tasks for programme/ project implementation as requested.

Perform other related duties as required.Minimum Requirements
Education: Secondary school education or equivalent commercial school. Bachelor’s degree in Finance, Accounting or Commerce will be an advantage.
Work Experience: Two years of accounting/clerical, general office and/or operations experience, including: analysing, processing and editing of information and data and record keeping of financial documents.
Languages: Working knowledge (level C) of the FAO official language used for communication within the country and working knowledge of the local language is required.
IT Skills:

Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc.

Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.Office Management Skills:

Systematic, well-structured and efficient approach to work assignments.

Analytical ability, accuracy and consistency.

Exercise diligence and care in dealing with records and expenditures.Interpersonal Communications and Teamwork Skills:

The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment.

Tact and courtesy.

Ability to establish and maintain effective working relationships with people of different national and cultural background.2. Vacancy Announcement No: FAO/26/2015
Position Title: Finance Assistant
Grade Level: SC6
Contract type: Service Contract
Duty Station: Nairobi
Organizational Unit: FAO-Somalia
Duration: 3 months
Eligible Candidates: Kenyan nationals only
Anticipated start date: Immediately
General Description of Tasks and Objectives to be Achieved: Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Senior Administrative Officer, provides administrative, financial and accounting support activities for the FAO Somalia Office.
With leeway for independent action, the incumbent performs the following duties:

Analyze payment workloads by project and on this basis assign project responsibilities to the Admin Clerks. Review workloads regularly.

Maintain the petty cash account for the OSU and report regularly on it; receive, review and certify reports of all other authorized FAO petty cash accounts.

Develop a payment schedule to ensure an even distribution as possible of payments throughout the month.

Reconcile creditor statements, and maintain liaison with creditors to ensure payments are made promptly and accounts stay current.

Manage the United Nations Humanitarian Air Services (UNHAS) account and corresponding cashbook

Act as principal FAO focal point for money vendor relations

Receive money vendor invoices; verify that all have confirmations of receipt, and request payment.

Compile the monthly disbursement estimates from the various programmes and forward this to the Head of Unit at the end of every month so that the necessary replenishment is requested from HQs.

Maintain a register of all advances, follow up directly with concerned staff members on all outstanding of more than 30 days, and arrange for salary recovery after 90 days.

Manage payroll deductions for UNSACCO and medical insurance premiums.

Prepare blanket Value Added Tax (VAT) exemption requests and follow up on their approval for transmission to suppliers.

Develop and maintain a log of VAT exemption requests, and follow up on requests not approved within agreed-upon turnover times.

Review monthly and yearly imprest returns and carry out monthly bank reconciliations.

Assist newly arriving or departing staff members in opening/closing bank accounts, exchanging currency and other financial matters.

Oversees all GRMS payments processing.

Perform other related duties as required.Minimum Requirements
Education: Secondary school education or equivalent commercial school. Bachelor’s degree in Finance, Accounting or Commerce will be an advantage.
Work Experience: Minimum of five (5) years Accounting, Administrative and Office management experience in an International Organization.
Languages: Working knowledge (level C) of the FAO official language used for communication within the country and working knowledge of the local language is required.
IT Skills:

Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc.

Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.Office Management Skills:

Systematic, well-structured and efficient approach to work assignments.

Analytical ability, accuracy and consistency.

Exercise diligence and care in dealing with records and expenditures.Interpersonal Communications and Teamwork Skills:

The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment.

Tact and courtesy.

Ability to establish and maintain effective working relationships with people of different national and cultural background.3. Vacancy Announcement No: FAO/27/2015
Position Title: Jnr Travel Assistant
Grade Level: SC3
Contract type: Service Contract
Duty Station: Nairobi
Organizational Unit: FAO-Somalia
Duration: 3 months
Eligible Candidates: Kenyan nationals only
Anticipated start date: Immediately
General Description of Tasks and Objectives to be Achieved: Under the overall supervision of the Officer in Charge (O.I.C.) for FAO Somalia and the Senior Administrative Officer, and direct supervision of the Finance and Administration Officer, the incumbent will provide support to the Administrative office operations performing a variety of standard administrative and travel processes ensuring high quality and accuracy of work.
He/she will additionally:

Undertake travel preparation and planning of travel activities in GRMS;

Prepare travel arrangements and hotel reservations, preparation of travel authorizations, and ensure preparation for the arrival of VIPs and coordinate their reception at the airport;

Arrange and coordinate training venues and accommodation for invited participants to trainings/workshops/seminars/meetings. In addition, ensure completion of security requirements by Travellers

Arrange, coordinate t and follow up of issuance of Travel Authorizations by Headquarters;

In liaison with the Protocol focal point, prepare requests for travel visas, and follow-up regarding their issuance from the Ministry of Foreign Affairs.

Support the collection of information for DSA, travel agencies and other administrative surveys;

Maintain the Travel team filing system ensuring safekeeping and accuracy of travel documents and materials;

Control all travel expense claims ensuring the signature of travellers & Budget Holders or approving officers, adequacy of supporting documents, and compliance with authorised final itinerary;

Extract data from various sources and cost analysis of travel services to units;

Research and retrieve statistical data from internal and external sources and prepare statistical charts, tables and reports on travel operations;

Assist in the preparation of budget for travel, meetings, workshop events, and provision of information for audit;

Perform other related duties as required.Minimum Requirements
Education: Secondary school education or equivalent commercial school. Bachelor’s degree in general Administration or Travel management will be an advantage.
Work Experience: Minimum of two (2) years relevant administrative and travel operations experience in an International Organization.
Languages: Working knowledge (level C) of the FAO official language used for communication within the country and working knowledge of the local language is required.
IT Skills:

Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc.

Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.Office Management Skills:

Systematic, well-structured and efficient approach to work assignments.

Analytical ability, accuracy and consistency.

Exercise diligence and care in dealing with records and expenditures.Interpersonal Communications and Teamwork Skills:

The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment.

Tact and courtesy.

Ability to establish and maintain effective working relationships with people of different national and cultural background.4. Vacancy Announcement No: FAO/22/2015
Position Title: Budget Assistant
2 Positions
Grade Level: SC4
Contract type: Service Contract
Duty Station: Nairobi
Organizational Unit: FAO-Somalia
Duration: 3 months
Eligible Candidates: Kenyan nationals only
Anticipated start date: Immediately
General Description of Tasks and Objectives to be Achieved: Under the overall supervision of the Officer in Charge FAO Somalia and under the direct supervision of the Senior Administrative Officer, the incumbent will provide critical administrative and finance related support to the finance and budget team.
Specifically, he/she will:

Maintain a commitments register (contracts, purchase orders, travel authorizations, operating expenses) for assigned projects for the purpose of providing charge information to the Payments Desk. In consultation with project managers, charge payments to appropriate codes if not covered by commitments.

Monitor expenditure against assigned project budgets and FBAs, and identify need for new FBAs, review and forward to HQ. Keep projects advised of status.

Maintain the budget control sheets for all assigned projects certify availability of funds for financial commitments and prepare Field Budget Authorization (FBA) requests when additional funds are needed.

In consultation with managers of EC-funded projects, convert codes for field expenditure into EC format.

Consult regularly, at least monthly, the official FAO financial records for all assigned projects available in its Data Warehouse, and reconcile local budget control sheets with them.

Assist in the analysis of expenditure patterns and identify opportunities for cost containment.

Report monthly to the Operations Manager on overall budget performance for all assigned projects using the Data Warehouse.

Prepare budget reports as needed and on instruction from the Operations Manager or project managers.

Assist project managers in developing budgets for project proposals.

Identify need for budget revisions, and assist project managers in their preparation and review.

Draft correspondence related to the above responsibilities.

Perform any other related duties as assigned.Minimum Requirements
Education: Secondary school education or equivalent commercial school. Bachelor’s degree in Finance, Accounting or Commerce will be an advantage.
Work Experience: Three years of relevant experience in finance / budget-related work in an International organization.
Languages: Working knowledge (level C) of the FAO official language used for communication within the country and working knowledge of the local language is required.
IT Skills:

Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc.

Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.Office Management Skills:

Systematic, well-structured and efficient approach to work assignments.

Analytical ability, accuracy and consistency.

Exercise diligence and care in dealing with records and expenditures.Interpersonal Communications and Teamwork Skills:

The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment.

Tact and courtesy.

Ability to establish and maintain effective working relationships with people of different national and cultural background.5. Vacancy Announcement No: FAO/23/2015
Position Title: Jnr. ICT Assistant
Grade Level: SC3
Contract type: Service Contract
Duty Station: Nairobi
Organizational Unit: FAO-Somalia
Duration: 3 months
Eligible Candidates: Kenyan nationals only
Anticipated start date: Immediately
General Description of Tasks and Objectives to be Achieved: Under the overall supervision of the FAO Somalia O.i.C, and direct supervision of the ICT Coordinator, the incumbent will perform the following duties:

Ensure day-to-day functionality of all computing resources are in working order and liaise with administration to ensure accessories and consumables are available for timely replacement

Upgrade application software to ensure highest productivity and troubleshoot and resolve software problems and assist FAO staff to customize and automate routine tasks.

Monitor, troubleshoot and resolve internet/e-mail connection connectivity problems and upgrade network hardware and software to ensure utmost productivity.

Carry out regular data backup on client and server machines.

Support development, testing, error checking and deployment of in-house software.

Support development, testing, error checking and deployment of the FAO intranet.

Maintain a wireless network for internet connectivity for visitors in selected common and meeting areas ensuring proper usage at all times.

Ensure that the software for all security systems and call logging are functioning properly at all times.

Ensure that all shared network resources such as printers, plotters, scanners, CD writers, etc are in working order and liaise with administration to ensure all the appropriate back up stock of accessories and consumables are available for timely replacement.

Assist staff with software problems and queries, including customizing and automating routine tasks using macros and other built-in features, and upgrade application software as necessary to ensure highest productivity.

Change daily data backup tape and escalate failure incidents to the ICT Officer for remedial action.

Collect and process antivirus status and logs from clients and servers for the monthly security status report.

Perform other related duties as required.Minimum Requirements
Education: Secondary school education or equivalent commercial school. Bachelors Degree in Computer Science or any ICT related Degree
Work Experience: At least two (2) years of IT support experience working in an International Organization.
Technical Competencies

Systematic and efficient approach to work assignments with good judgment and problem-solving ability and ability to implement IT work plans.

Good judgment and ability to organize office work and prepare correspondence on own initiative;

Ability to work effectively with people of different national and cultural backgrounds; Ability to work under pressure and work extra hours to meet deadlines and attention to detail

Team player with good interpersonal skills;Languages: Working knowledge (level C) of the FAO official language used for communication within the country and working knowledge of the local language is required.
IT Skills:

Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc.

Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.Office Management Skills:

Systematic, well-structured and efficient approach to work assignments.

Analytical ability, accuracy and consistency.

Exercise diligence and care in dealing with records and expenditures.Interpersonal Communications and Teamwork Skills:

The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment.

Tact and courtesy.

Ability to establish and maintain effective working relationships with people of different national and cultural background.6. Vacancy Announcement No: FAO/24/2015
Position Title: Jnr Budget Assistant
Grade Level: SC2
Contract type: Service Contract
Duty Station: Nairobi
Organizational Unit: FAO-Somalia
Duration: 3 months
Eligible Candidates: Kenyan nationals only
Anticipated start date: Immediately
General Description of Tasks and Objectives to be Achieved: Under the overall supervision of the Officer in Charge FAO Somalia and under the direct supervision of the Senior Administrative Officer, the incumbent will provide administrative and finance related assistance to the finance and budget team.
Specifically, she/he will:
Provide budget and administrative support to the budget section to;

Monitor programme budget allotment and expenditure against assigned project budgets and FBAs, and identify need for new FBAs, review and share with HQ as appropriate. Keeps all project staff informed on any conditions including reporting requirements.

Support the maintenance of the commitments register (contracts, purchase orders, travel authorizations, operating expenses) for assigned projects for the purpose of providing charge information to the payments desk. In consultation with project managers, charge payments to appropriate codes if not covered by commitments.

Provide effective support to maintain budget control sheets for all assigned projects, certify availability of funds for financial commitments and prepare Field Budget Authorization (FBA) requests when additional funds are neededProvide effective support for the management of assigned project budgets to;

Assist in guiding relevant programme staff for budget revision, project status, determination of unutilized funds, operational and financial closure of projects.

In consultation with budget managers for EC-funded projects, convert codes for field expenditure into EC format.

At least monthly, access the official FAO financial records for all assigned projects available in the data warehouse, and reconcile local budget control sheets with them. Assist the Budget Assistant undertake analysis of expenditure patterns and identify opportunities for cost containment.

Assist in budget performance reporting tasks including but not limited to Monthly reporting to the Senior Administrative Officer on overall budget performance for all assigned projects using the data warehouse.

Preparation of budget reports as needed and on instruction from the Senior Administrative Officer or project managers.

Assist project managers in assigning budgets/ budget codes to project proposals.

Identify appropriate troubleshooting areas such as the need for budget revisions, and assist project managers in their preparation and review.

Play an Operations Assistant role to FAO programmes and projects and perform a variety of administrative functions including, but not limited to maintaining the filling system for technical and administrative documents and correspondence and drafting formal correspondence for the attention and approval of the Senior Administrative Officer related to the above responsibilities.

Perform any other related duties as assigned.Minimum Requirements
Education: Secondary school education or equivalent commercial school.
Work Experience: One year relevant work experience in a clerical, administrative or accounting.
Languages: Working knowledge (level C) of the FAO official language used for communication within the country and working knowledge of the local language is required.
IT Skills:

Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc.

Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.Office Management Skills:

Systematic, well-structured and efficient approach to work assignments.

Analytical ability, accuracy and consistency.

Exercise diligence and care in dealing with records and expenditures.Interpersonal Communications and Teamwork Skills:

The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment.

Tact and courtesy.

Ability to establish and maintain effective working relationships with people of different national and cultural background.How to Apply:
Interested applicants are required to submit
(1) a covering letter,
(2) detailed Curriculum Vitae and
(3) Personal Profile form (PPF) from FAO iRecruitment.
To create the PPF, please follow the instructions available at: FAO iRecruitment
In order for your application to be properly evaluated, please ensure that all sections of the on-line profile are completed.
Please send your application to HR-Somalia@fao.org quoting the Position Title and Vacancy Announcement No. “Jnr Finance Assistant FAO 25 2015” in the subject heading.
Deadline: 8th Aug 2015
Applications received after the closing date and applications without all the specified/ required documents will not be given consideration.
Only short listed candidates will be contacted.

Project Officer, Peace and Economic Development - Somaliland

Job Title:Project Officer Peace and Economic Development Somaliland

Location: Hargeisa

Management Responsibility: Oversight of office support staff (guards, cleaner, cook, driver etc)

Reporting to: NSA Project Manager

Key Relationships: Interim Head of Office (Hargeisa), NSA Project Manager, Field Coordinator, Somalia/land Programme Adviser, Somalia/land Advocacy and Communications Adviser, Somalia/land Finance Officer, Democratisation Manager, Somalia/land Country Manager, Key Partner Agencies

Contract Duration: September 2015 - March 2016 with a possibility for extension dependent on funding

Description of Saferworld Somalia/land programme:

Saferworld is an independent non-governmental organisation that works to prevent and reduce violent conflict and promote cooperative approaches to security. We work with civil society, governments and international organisations to encourage and support effective policies and practices through advocacy, research and policy development, and through supporting the development of local capacities and structures.

Saferworld has been working in Africa since 1997, with a primary focus upon East Africa and the Horn region. We have well-established programmes in Kenya, Uganda, Somalia and Sudan. In addition, Saferworld supports regional and international conflict prevention and security processes. Saferworld’s headquarter is in London, with a regional office in Nairobi, and country offices in Kampala and Juba. The Somalia programme is managed from Saferworld’s Nairobi office and has recently established a Somaliland Office in Hargeisa.

Job Purpose:

The primary purpose is to support the delivery of a UK-funded project to strengthen peace and economic development in Somaliland in advance of the forthcoming Somaliland Presidential and Parliamentary elections. Saferworld, through its local partners, has a long history of supporting such processes in Somaliland. This project will have a particular emphasis on civil society engagement on conflict sensitivity around economic and security sector development. The Project Officer will support the delivery of this programme, including providing technical support to partners, coordination of activities, research and data collection, liaison with Somaliland authorities, accompaniment of activities across Somaliland and providing financial and monitoring & evaluation support to the Non-State Actors Project Manager. Project start is anticipated in August. (This position is subject to project award and funding.)

Key areas of responsibility:

1: Programme Planning, Development & Quality

2: Programme Delivery, Monitoring & Evaluation

3: Office Management support

4: Finance & Grants Management support

5: Effective internal & external relationships

Duties:

1. Programme Planning, Development & Quality

· Support the NSA Project Manager to plan project activities in a timely manner that is inclusive of all relevant actors.

· Actively contribute to country office annual & quarterly planning

· Support the development and submission of relevant funding proposals for Saferworld’s NSA programmes.

2. Programme Delivery Monitoring, Evaluation & Learning

· Participate in programme planning, project research and field data collection. Oversight of field data collectors.

· Work with partner agencies, local stakeholders and Somaliland authorities, to support the delivery of the Political Stability in Somaliland project including accompaniment of partner activities

· Support the development of key civil society forums in their work on conflict sensitive security and economic development.

· Support the development of policy and advocacy action plans by local partners.

· Support the reporting process to ensure timely and high quality donor and internal reporting which effectively captures programme impact and contributes to institutional learning

· Accompany partners in the implementation of a monitoring, learning and evaluation framework for the project

· Conduct thorough documentation of project activities in accordance with M&E frameworks

· Provide timely narrative reporting on project activities and progress as per donor requirement.

3. Office Management support

· Support the Democratisation Manager to ensure the Hargiesa Office and guesthouse is efficiently and effectively managed

· Provide logistical support to Saferworld staff and partner implementing agencies travelling to Hargeisa (securing visas, organising transportation etc.)

4. Finance & Grants Management support

· Support the NSA Project Manager in the financial management and administration of the project

· Ensure that partner staff understand and apply financial management and control policies and work to deliver project targets within their agreed budgets

· Ensure compliance with donors’ conditions and that financial risks are minimized and/or eliminated.

5. Effective internal & external relationships

· Raise awareness of Saferworld’s programme and partners among the Somaliland and international community and maintain a good working relationship and communication with all members of the Somalia/land programme team, Nairobi office and headquarter colleagues.

PERSON SPECIFICATION

Knowledge

• A BA (MA an added advantage) in peace/conflict studies, development, international relations (or equivalent professional experience)
• Understanding of Somali/Land political and cultural dynamics would be an advantage
• Knowledge of key policy issues relevant to Somalia/Somaliland (democratisation, development, state-building, security sector reform, peace and conflict theory, humanitarian aid, aid effectiveness) is desirable

Experience

• Minimum of 5 years of experience working in international development, peacebuilding or related issues
• Experience of report writing
• Experience of working in complex and politically-sensitive contexts, and good political judgement
• Experience conducting research and data collection.
• Ability to work in a non-partisan manner, sensitivity to ethnic and cultural differences
• A team player: able to demonstrate a constructive, cooperative and problem-solving approach
• Prior experience of supporting projects relating to conflict sensitive economic development is desirable

Skills

• Project management skills and experience
• Good written and spoken English & Somali
• Ability to work without close daily supervision, using own initiative and showing flexibility
• A flexible and dynamic approach to work is essential

Other

• Willingness to travel frequently to the Somali regions (security permitting)
• Ability to start in post immediately would be an advantage

TERMS AND CONDITIONS

This position is subject to project award and funding

Leave entitlement:28 days pro rata

Salary: Competitive NGO salary

Benefits: Employee medical insurance, pension

HOW TO APPLY:

APPLICATION PROCESS:

Please send a CV and covering letter, detailing how you meet the selection criteria torecruitment@saferworld.org.uk. Please us the subject heading, PEDPO

Fisheries Officer, Bossasso, Somalia

DURATION : Fixed term: one year (renewable)

POST NUMBER: 2004559

CCOG CODE: 1.H.05

Qualified female applicants and qualified nationals of non-and under-represented member countries are encouraged to apply.

Persons with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidence.

The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization.

Organizational Setting

This position is located in FAO Somalia's Office with duty station Bossasso, Somalia.

Reporting Lines

The Fisheries officer reports to the FAO Somalia Representative and the Sub Regional Coordinator for Eastern Africa and works under the direct supervision of the FAO Somalia Fisheries Coordinator, the technical guidance of the Fisheries and Aquaculture Officer of the Sub Regional Office for Eastern Africa and in collaboration with national consultants and counterparts.

Technical Focus

Coordinate and provide general support and advice to project implementation

Key Results

Research, technical analysis, and project related services to support the delivery of programme projects, products, and services.

Key Functions

• Contributes to the development of policies and strategies of the emergency and non-emergency program activities in the fisheries sector;
• Provides substantive technical input for developing aquaculture and small scale fisheries value addition related project proposals and provides scientific advice and conducts analyses in support of the fisheries activities for reporting;
• Prepares regular updates and analyses on the fisheries situation and specific needs, to be presented to the FAO Somalia Representative, and the Fisheries Coordinator;
• Designs, manages and implements projects related to the development of the Small Scale Fisheries and Aquaculture sector;
• Plans, organizes and facilitates training workshops and seminars; makes presentations on project topics and activities; prepares reports and other technical documents as required;
• Provides assistance, as required and appropriate, to FAO implementing partners;
• Manages and supports the day-to-day fisheries sector operations;
• Supports and carry out assessment, monitoring and evaluation methods, training and strategy with all relevant partners;
• ensures timely dissemination of required information to the donor community, UN agencies, NGOs, national authorities and all partners in support to the Somalia fisheries sector;
• Improves dialogue with NGOs, UN agencies and other partners at field level, and liaises regularly with them as projects develop with the aim of improving implementation and activity performance and delivery;
• Supports the in developing work plans and budgets, and in the monitoring and reporting of progress in Fisheries implementation (including financial reports) vis-à-vis agreed timetables and budgets;
• Prepares progress reports as well as a final technical report at the end of his/her assignment to be presented to the FAO Somalia Representative;
• Performs other related duties as required

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced university degree in Marine Biology, Fisheries Science, Fisheries Economics or related field;
• Five years of relevant experience related to fisheries and aquaculture, including experience in the planning and implementation of fisheries research projects, and the analysis and interpretation of the results and in the formulation of scientific advice for fisheries management purposes
• Working knowledge (level C) of English and limited knowledge of another working language of the Organization (Arabic, Chinese, French, Russian, or Spanish).

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions is desirable.
• Extent and relevance of experience marine and inland fisheries activities
• Familiarity with Somalia as part of the IGAD region is desirable;
• Extent and relevance of experience in project proposal identification and development;
• Extent and relevance of experience in preparing and implementing programmes and projects, including those related to technical assistance and capacity-building
• Extent and relevance of experience in participating and servicing inter-governmental meetings, including preparing and delivering presentations to large audiences, participating in field missions and ability to create and nurture liaison at national and/or intergovernmental levels.
• Demonstrated ability to liaise with donors and partners, maintaining schedules on time and within budget
• Working knowledge of another language of the Organization would be an asset.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

• All candidates should possess computer/word processing skills.
• Evaluation of qualified candidates may include an assessment exercise which will be followed by a competency-based interview.
• Your application will be screened based on the information provided in your iRecruitment online profile (see 'How to Apply'). We strongly recommend that you ensure that the information is accurate and complete including employment record, academic qualifications and language skills.
• Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognised i n the IAU/UNESCO list.
• Other similar positions at the same level may be filled from this vacancy notice and the endorsed candidates will be considered for the Employment Roster for a period of 2 years.
• Candidates may be requested to provide performance assessments.

REMUNERATION

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm

HOW TO APPLY

To apply, visit the iRecruitment website at http://www.fao.org/employment/irecruitment-access/en/ and complete your online profile. Only applications received through iRecruitment will be considered.

Candidates are requested to attach a letter of motivation to the online profile.

Vacancies will be removed from iRecruitment at 23:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: iRecruitment@fao.org

FAO IS A NON-SMOKING ENVIRONMENT