In 2012, after a long and troubled transition, a new political dispensation was found in Somalia, with the adoption of the Provisional Constitution, the selection of a new parliament, the election of president and formation of a new government. The challenges faced by the Federal and State Governments are enormous. The challenges can be summarized as follows:
• The long civil war and looting have destroyed physical infrastructure, equipment and the institutional memory of most government agencies and ministries.
• There is a lack of clarity on the mandate and functions across Federal and State Government institutions and between the federal and subnational levels of government.
• Core work-processes in government have suffered in quality and consistency, and service delivery is in many areas virtually absent.
• Staff capacity is low across the whole spectrum of government institutions with limited mechanisms to identify and redress these capacity gaps.
GENERAL FUNCTIONS
Role objective:
The Federal and State Governments face significant capacity challenges - at the individual, organizational and institutional level - in implementing their mandate and require institutional support to roll out the New Deal process and implement the different reforms.
The Support to Emerging Federal States (StEFS) Project is one of the Projects developed in response to the New Deal. Aligned to the priorities and principles spelled out in the Somali Compact, the StEFS Project aims to support the Federal Government of Somalia (FGS) and Emerging Federal States in achieving the Peace-building and State-building Goal (PSG) 1, Inclusive Politics Strategic Objective, to “achieve a stable and peaceful federal Somalia through inclusive political processes.”
StEFS builds on the positive gains, experience, expertise and added value of UNSOM and UNDP in advancing these processes while further delivering key capacity support needed for these new governance structures to function effectively within a nascent federal system. The Project prescribes a coherent approach to address the needs of Emerging Federal States in addition to those federal level institutions that enable and facilitate the formation and development of these new state organizational structures and processes.
The project supports the emerging Federal Member States, with a strong focus on the core of government functions, including human resource management, internal coordination structures, horizontal and vertical structural and functional arrangements as well as planning.
Through the proposed assignment/intervention, the project will support the emerging Federal Member States (for the moment there are three established, another one is in the making) in establishing their ministries functional mandate, need based optimal organizational structure and basic organizational operating processes. For this it is expected that the emerging administrations (the center – President Offices – the ministries of Planning as well as the line ministries) need assistance to come to terms with the organization and functional planning of the ministries/institutions, the approach to ensure their priorities are well represented with their organizational internal process.
In this context, the project intends to engage an Organization Development Expert from August - December 2016, Total of 50 working days for the assignment.
The assignment will take place in Somalia, with extensive travel to the capitals of the emerging Federal Member States. This travel will take place considering the security situation.
Expected output:
GENERAL FUNCTIONS
• Secondary data review on emerging states formation process
• Conduct consultation and dialogues with emerging states on the organizational vision, tasks and key priorities
• Interact with relevant FGS ministries and stakeholders to gain insight on Institution building priorities and organizational structures- linkages with FGS and emerging states.
• Facilitate in developing overarching organizational development framework and strategy for Emerging States with well-defined desired organizational priorities.
• Support in formulation of emerging states Ministries’ organizational Vision and Strategic Plans
• Facilitate emerging states ministries’ in developing organizational development Implementation plan.
• Development of need based functional analysis training/tools materials
• Gendered analysis on existing women’s engagement and recommendations.
Project reporting:
Key Deliverables:
The expected results of the assignment are:
• An inception report, including work plan/timelines for implementation of the tasks
• Develop need based Emerging States priority and need based Organizational structures with estimated costs.
• Conduct Functional description of the emerging states ministries, inclusive of role clarity, job description
• Develop Organizational – administrative operating manual for President office and selected Ministries in Emerging federal member States.
• Develop Organizational development training and tools for emerging states ministries.
• Monthly/Quarterly reports outlining key tasks accomplished and plans
Expected Outcome:
• Each Emerging State ministries have need based Organizational structure in place
• Emerging States Functional description conducted.
• President offices and Key Ministries will have basic administrative and operational guideline in place
Education
- Around 10 years of professional experience with Master Degree in Political Science /Public Administration/HR or related field
ESSENTIAL EXPERIENCE
Education:
- Master's degree in Master Degree in Political Science /Public Administration/HR or related field
Work experience:
Minimum of 10 years of demonstrable relevant Governance experience.
Geographical experience:
Minimum of 3 years of experience in Africa with local experience in Mogadishu is an advantage.
Languages:
Fluency in English is essential.
Key competencies:
Excellent analytical skills, ability to synthesize and clearly present complex processes and issues to service the information needs of diverse audiences;
Ability to translate strategic thinking and innovative ideas into practical operational recommendations;
Results orientation and commitment to producing high-quality products;
Ability to work under tight deadlines;
Other relevant information:
Work Experience
At least 10 years of professional experience in conducting researches on organizational systems and in governance areas;
At least 7 years of professional experience in a senior international and national level where in-depth knowledge of Strategic Planning, organizational development and political systems development, and implementation of governance process and structures in federalism;
At least three years of professional experience in fragile or conflict affected countries
In-depth knowledge and understanding of political governance systems;
In-depth knowledge and understanding of public administration development issues;
Demonstrated knowledge in the cross-cutting themes of capacity development and gender;