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Country Operations Manager - Somalia

Job Title: Country Operations Manager - Somalia
Location: Mogadishu - with frequent travels to RI Operation areas in Somalia
Reports To: Country Director
About RI: Relief International (RI) is a leading global change organization and home to teams of humanitarian activist-professionals committed to transforming adversity into renewal for the world's most vulnerable populations. By partnering with beneficiaries and communities on the front-lines, RI innovatively bridges the gap between immediate relief and long-term community development
Position Summary:
T he Country Operations Manager is an integral member of the country management team whose main task is to ensure that RI is able to deliver its programs in the most efficient and timely way. The Operations Manager is responsible for the day to day administration of all RI operations. He supports the Programme Directors by taking care of operational support duties. The position holder shall foster a culture of accountability and ensures that organizational resources are used in the most cost-effective manner. This position requires a high degree of confidentiality in dealing with personnel and finance matters. He must be friendly, courteous and have a professional approach towards all operations and supervises the operations team
Essential Duties and Responsibilities:
Compliance
  • Planning and budgeting for day to day operational effectiveness in conjunction with the relevant project managers/directors
  • Management of operations cost, ensuring that all payments and accountabilities meet the required standards.
  • Procurement of office/G/H, vehicles, tenders, and other supplies for the facilities in line with set procurement procedures.
  • Inventory management for all facility assets
  • Motor vehicle scheduling and management
  • Supervision and management of operation staff
  • Responsibility for guest management and Guest House, overseeing the activities and maintenance of the guest house
  • Supervision and evaluation of service providers’ performance
  • Works with the maintenance technicians in ensuring good care of all buildings and facilities at the project.
  • Ensure that RI Somalia Procurement follows policies and procedures that are in compliance with the RI Procurement Manual and funding source policies, procedures and requirements.
  • Understand and implement donor requirements related to procurement and logistics
  • Ensure that RI Somalia procurement and related policies and procedures are up-to-date and disseminated in a timely manner and that all appropriate staff is trained and competent.
  • Update and contextualize the RI Somalia standards for assets/equipment to be purchased, as required.
  • Oversee the stock management of pharmaceutical drugs and ensure that standards are enforced in the management, inventory and transportation of drugs.
  • Monitor appropriate sections of the operational budget(s). Review Budget vs. Actual expenditure reports and give feedback to Country Director, Program Directors and other key staff as agreed.
  • Review monthly Operations’ reports and give feedback to all operations staff, Department Managers and other key staff as needed.
  • Participate in finalizing of Procurement Plans for all grants.
  • Participate in mobilization for all new projects and project extensions.
  • Ensure donor reports for assets are timely completed and submitted to the Finance/Program and other departments as appropriate.
  • Conduct timely rollout of appropriate RI initiatives and updates.
  • Maintain current knowledge of and ensure compliance with local government regulations
The Operational Manager will also be the Security Focal Point for Somalia and supports the Operations Officers through the following key tasks:
Information Collection
  • Stay well-informed with political, security developments in Somalia
  • Monitor security management and humanitarian-related research and publications.
  • Travel to other field as needed—sometimes to remote and/or high-risk areas.
Information Management & Coordination
  • Collect and circulate pertinent security information through other stakeholders (UN, NSP, Governments Forum security teams and other modes of communication.
  • Collect and manage security information for all RI offices, including contact information and office/residence locations.
  • Organize and create RI Security Forum and circulate regular Security Updates
  • Direct Security Information Analyst with the overall revision and management of various security products at the Country and state levels, including security phone tree, assembly point system, FAQ documents, and incident database.
  • Develop and standardize “good practice” checklists for priority threats and share with relevant security resources.
  • Assist coordinating RI access to NSP Security trainings.
Communication
  • Facilitate RI Security Meetings, briefings, task force meetings, or workshops as often as necessary and ensure information is disseminated to relevant stakeholders.
  • Help to ensure that all new staff and internationals are conversant with relevant security protocols and take security issues seriously.
  • Represent the RI Forum at meetings with NSP and other external stakeholders and advocate RI security challenges and needs.
Program Quality and Management
  • Provide constant security assistance to other operations staff.
  • Support improved analysis of the overall security context.
  • Regularly update RI staff numbers and areas of operation and staff movement and
  • Support the development of security briefing papers / tools, inductions checklist, emergency contact details and sharing of information on common security concerns as required.
Partnership
  • Ensure effective collaboration between the RI, government, donors, INGOs, and other stakeholders on security-related issues.
  • Develop and maintain productive relationships with key individuals in relevant government ministries and security organs, international and national NGOs, UN Missions, donors, and other relevant individuals (private security companies)
  • Engage with RI global-level Security Coordinators/Directors, NGO security consortia and other security coordination mechanisms for information sharing and best practice approaches.
Training & Outreach
  • Proactively develop the skills of RI staff to understand and utilize appropriate tools and services to design and implement quality programming.
  • Work with field staff to identify operational needs and ensure that issues are raised with CD, Program Director, Department leads and other staff, as needed, to ensure they are included in new budget development.
  • Design and implement capacity-building program to strengthen the capacity of RI Somalia and field-based Supply Chain staff.
  • Assist Operations team in working with program staff towards establishing all operational plans.
  • Travel, depending on security situation, to provide operational support to field offices and sub-offices
  • Conduct RI Somalia operational workshops regularly/depending on the program needs.
Staff Management
  • Practice excellent human resource management, supporting the development, promotion and retention of a motivated team of qualified and experienced staff.
  • Identify staffing and/or skill gaps and see that these gaps/needs are filled;
  • Support the recruitment of all operational staff and provide day-to-day supervision of department.
  • Provide feedback through regular performance evaluations and ensure staffs are held accountable in accordance with the RI Somalia HR policies
Additional Responsibilities
  • Responsible for the successful roll-out and maintenance of various tracking logs for RI Somalia.
  • Ensure clear delineation of roles for procurement.
  • Ensure the update of the pre-selected suppliers list.
  • Ensure transport services are cost efficient and reliable.
  • Ensure warehouse and stocks are secure, well managed and documented.
  • Ensure assets and property are effectively managed, asset list is updated regularly and assets are disposed of according to RI and/or donor regulations.
  • Participate in Logistics Cluster meetings and other coordination as appropriate.
Requirements and Key Competencies:
This position demands a dynamic individual with demonstrated ability to achieve results in a demanding and fast-paced environment;
Corporate Competencies
  • Demonstrates integrity by modeling the RI’s values and ethical standards
  • Promotes the vision, mission, and strategic goals of RI
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favoritism
Functional Competencies
Technical Support
  • Technical knowledge and expertise regarding electoral processes is indispensable; Planning and management:
  • Demonstrate proven capacity for planning and organizing the work of the Project Management Unit
Communication
  • Ability to write clearly and concisely, with excellent oral communication skills Teamwork:
  • Ability to establish and maintain good working relations with colleagues in multi-cultural Environment
We would like to share Relief International's Values with you:
We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence.
We affirmatively engage the most vulnerable communities. We value:
  • Inclusiveness
  • Transparency and Accountability
  • Agility and Innovation
  • Collaboration
  • Sustainability

job vacancies at the British Embassy-Mogadishu

Communications Manager C4 (L)

A vacancy has arisen at the British Embassy, Mogadishu (Nairobi Office) (BEM NO) located at the British High Commission Nairobi for a C4 (L) Communications Manager. The BHC consists of 360 employees with a wide variety of experience and job roles, representing over 10 government departments working within Kenya and Somalia.
The position is graded at C4 (L) for which the current salary scale starts at Ksh.317, 293 per month before deduction of tax. Where the jobholder is not liable to Kenyan tax the scale will be abated under HM Treasury rules and starts at Ksh. 228,497 per month to take account of the tax they would have paid.

Due to the nature of the role it is necessary that any applicant is able to obtain security clearance to official-sensitive. Security checks and an interview will be conducted.

Main Purpose of the job

We are looking for a dynamic and experienced individual to join our team as the Communications Manager at the British Embassy in Mogadishu. The role will lead all UK communication efforts in Somalia. The successful candidate will have proven experience of developing innovative media campaigns for big organisations, strong interpersonal skills and a experience of designing and implementing communications strategies.
With the re-opening of the UK Embassy in Somalia, the UK’s influence (and footprint) on the ground continues to grow. We now have established programmes across development, justice and security sectors. Somalia also continues to make progress with an electoral process underway, the completion of the federal map due in 2016 and increasing security. This expansion of our work has been matched by the increasing range and depth of our interlocutors, as newly formed regional administrations are established across the country and access is increasingly possible to parts of Somalia outside of Mogadishu.
Check the link below for more information on the Job description
Job Advert C4 (L) Communications Manager (MS Word Document27.6KB)

To Apply

Please read these notes carefully to ensure that your application is received and processed.
All applicants should submit a short (1 page maximum) covering letter stating why they are a suitable candidate for the position along with a copy of their CV (2 page maximum) in English and BHC Application form, by email to:Recruitment.Africa5@fco.gov.uk Applications will only be accepted by email.
BHC External Application Form (MS Word Document85.5KB)
Nairobi Internal Application Form (MS Word Document52KB)
Internal candidates should also submit the above with a copy of their appraisals covering the past 24 months.

All candidates should use the following subject line for their email: 50/15 NR Communications Manager.

Please submit only the requested documents. Please also ensure that your email including attachments is no larger than 2 megabytes, otherwise it may be rejected by your email system or the systems through which it will pass en route to us.
Internal candidates and spouses of UK diplomatic officers: Please quote in the subject line of your email, the Vacancy Notice No: 50/15 NR Communications Manager and also indicate that you are an internal candidate or the spouse of a diplomatic officer.

The closing date is 22 January 2016 and no further applications will be accepted after this date.

Administrator : Garowe, Puntland

Start of Contract: June 2016

BACKGROUND

Since its foundation in 1968, GRT (Group for Transcultural Relations) has been working with socially marginalized groups and individuals by setting up protection mechanisms in order to promote social inclusion.  GRT is active in Somalia/Kenya since 1996, where the main fields of intervention are:  Community Mental Health and Psychosocial Support (MHPSS), Protection (GBV and Street Children) and (forced) Migrations, being expression of GRT’s core areas of expertise.

PURPOSE OF THE POSITION

The Administrator will be responsible for the overall Admin and Financial Activities in Garowe.
With managerial support from GRT Field Manager and technical support from the Regional Administrator and Finance officer in Regional Office, the administrator will ensure that programme’s goals and objectives are met in a timely and effective manner.

KEY RESPONSIBILITIES

  • To act as an admin in GRT’s Garowe office;
  • Managing the budget allocated to GRT activities in line with GRT policies and practices, under Puntland Coordinator supervision.
  • Keeping the organization’s cash books and assist in the facilitation of the cash flow
  • Keeping/filing the records of the organization
  • Approving expenses;
  • Handling and accounting of petty cash
  • Ensure the smooth and proper operation of GRT by effectively managing all financial and administration matters.
  • Maintain a systematic filling and record keeping of all financial documents.
  • Prepare monthly payroll and other schedules of monthly dues and obligations. Prepare monthly pay slip.
  • Examine documents and receipts from the field to ensure their accuracy and completeness.
  • Coordinate with other external agencies e.g. bank, government supplier, etc.
  • Able to follow and enforce GRT financial and administrative procedures.
  • Ensure compliance with all local government financial reporting, taxation and labor regulations
  • Deal with personnel matters such as engagement and termination of staff, employment contracts and labor law compliance
  • Coordinate activities of local staff as directed by line manager Ø Carry out any other duty as assigned to by GRT management

REPORTING PROCEDURE

  • Briefing on a daily basis to GRT Puntland Coordinator
  • Briefing on a weekly basis the Regional Office on his/her activities.
  • Prepare detailed weekly and monthly financial reports as directed by Regional Admin
ESSENTIAL REQUIREMENTS
All applicants are required to meet the following minimum qualifications;
  • Bachelor Degree in Business, Accountancy or any other related field
  • A good proficiency in the English language (both written and spoken)
  • At least two years working experience preferably with an international humanitarian organization Ø Knowledge of administrative principles
  • Able to write accurate reports, minutes
  • Good understanding of humanitarian practices and emergency activities.
  • Honesty and truthfulness.
  • Capable of working pro-actively and independently, while being an excellent team worker.
  • Demonstrated experience in capacity building and training.
  • Excellent computer literacy.
  • Experience in working with local stakeholders such as health clinics and NGOs.

HOW TO APPLY

Please send motivation letter (max ½ pages) and CV with at least 3 references to the following email addresses:recruitment@grtitalia.org Cc to puntland@grtitalia.org
The email subject line should be marked as: “Application for Admin-Garowe
Application Deadline is 12th May 2016, 11:00 a.m.
Please note that only short-listed candidates will be contacted.
Successful candidate will be expected to comply with GRT Code of Conduct and GRT Child Protection Policy.

Health Officer : Bosaso, Puntland

Location: Bosaso, Puntland
Duration: up to 31st December 2016
Employee Category: Full Time
Start of Contract: May-June 2016

BACKGROUND

Since its foundation in 1968, GRT (Group for Transcultural Relations) has been working with socially marginalized groups and individuals by setting up protection mechanisms in order to promote social inclusion.
GRT is active in Somalia/Kenya since 1996, where the main fields of intervention are:  Community Mental Health and Psychosocial Support (MHPSS), Protection (GBV and Street Children) and (forced) Migrations, being expression of GRT’s core areas of expertise.
Within the framework of GRT Refugee programme, the organization seeks to fill the position of Health Officer.

PURPOSE OF THE POSITION

The Health Officer will be responsible for the implementation of GRT Health activities in Bosaso with possible missions to other locations in Puntland.
With technical and managerial support from GRT Puntland Coordinator and GRT Programme Manager, the Health Officer will ensure that programme’s goals and objectives are met in a timely and effective manner.

KEY RESPONSIBILITIES

  • Co-ordinating all aspects of medical referral service by:
    1. Ensuring the quality of the medical assistance provided to Refugees and Asylum Seeker community in
Bosaso;
  1. Ensuring monitoring and reporting on PoC is conducted on a regular basis and timely manner by using all
GRT monitoring and reporting forms;
  1. Facilitating monthly medical referral committee meetings and submitting monthly reports to GRT Puntland
Coordinator
  1. Timely compile the health database as directed;
  • Contributing and participating to workshops, trainings and awareness initiatives in accordance with project objectives as required.

REPORTING PROCEDURE

  • Briefing on a daily and weekly basis to GRT Puntland Coordinator on his/her activities.
  • Monthly reporting (including statistics) to GRT Puntland Coordinator and Programme Manager.
  • Ad hoc reporting, as directed.

COORDINATION

The Health Officer will:
  • Regularly coordinate with relevant health stakeholders;
  • Participate to relevant Clusters and WG meetings in Bosaso; Ø Other GRT staff for relevant internal referral of beneficiaries
GENERAL RESPONSIBILITIES:
  • Responding promptly to any protection risk or violation of the rights of vulnerable individuals.
  • Respecting GRT’s Field Operational Procedures and Code of Conduct at all times.
  • Ensuring proper care of GRT’s properties.
  • Undertaking any other task as indicated by GRT Nairobi and Field Management.
  • Ensuring compliance to the principle of confidentiality at all times.
ESSENTIAL REQUIREMENTS
  • Bachelor/Master’s Degree in Health or related fields. Ø Minimum 1-year experience in working in health programs Ø Fluent spoken and written English.
  • Able to write accurate reports, minutes and to manage IMS tools.
  • Good understanding of humanitarian practices and emergency activities.
  • Honesty and truthfulness.
  • Capable of working pro-actively and independently, while being an excellent team worker.
  • Demonstrated experience in capacity building and training.
  • Excellent computer literacy.
  • Experience in working with local stakeholders such as health clinics and NGOs.
  • Strong negotiation skills, preferably in conflict resolution settings.

How to apply

Applicants are kindly requested to send motivation letter (max 1/2 page) along with an up-to-date CV including the names of 3 referees, their current contacts and email addresses by email to recruitment@grtitalia.org  Cc to puntland@grtitalia.org by 12th May, 11.00 a.m. (UTC +3)
The email subject line should be marked as: “Application for Health Officer
Please note that only shortlisted candidates will be contacted.
Successful candidate will be expected to comply with GRT Code of Conduct and GRT Child Protection Policy.

MONITORING & EVALUATION OFFICER at CARE INTERNATIONAL – SOMALIA

CARE is one of the world’s leading international aid humanitarian organization that works with communities to help overcome poverty by supporting development projects and providing emergency relief

CARE Somalia’s Emergency Program is currently seeking applications from experienced professionals to fill the position of M&E Officer who not only aligns with our values, but also want to make a difference, develop and inspire others, drive innovative ideas and deliver results. The position will be based in Bosaso, Puntland with frequent travel to the field regularly for project implementation and technical support.

1.     Summary of the position

Under the overall guidance of the Monitoring and Evaluation manager, the Monitoring and Evaluation Officer will ensure program quality and collection of important data for the emergency program. S/he will support program reporting on results at various levels and manage the collection and analysis of program data.

The M&E officer will monitor implementation of emergency project activities against logframes/project documents, measure achievements against milestones, and maintain and update the indicator tracking matrix for all emergency projects. The position also works in close collaboration with program teams, government officials and implementing partners

2.     Responsibilities and Tasks

2.1; Program data management

§  Together with emergency program team, he/she will harmonize and standardize existing data collection, analysis and reporting tools and systems in line with CARE Somalia’s Management Information System as well as specific project needs within emergency program.

§  Ensure timely collection of accurate and high quality data to support project reporting and measurement of achievements against project milestones.

§  Periodically update the “Maskax” Management Information System with progress on projects

§  Validate the quality of collected data sample analysis and take corrective measures to ensure accuracy and validity or program data

§  Ensure good data management in storing & retrieval of all data from the projects

§  Perform regular field visits to ensure the quality of data collected by program teams and to verify the accuracy of reported data.

§  Maintain program data repository and facilitate the storage, archiving and easy retrieval of program data organized by projects, locations of action and temporal distribution.

2.2 Program performance monitoring

§  Compile and share monthly and quarterly program performance reports.

§  Track the progress on project implementation on monthly and quarterly basis and by set project logical frameworks and other parameters as contained in specific project documents.

§  Support and participate in project evaluations and other studies to ensure tools and methodologies used address program objectives and priorities.

2.3 Program data analysis and M&E tools development
§  Support the teams in conducting post distribution monitoring (PDM) assessments

§  Support teams – through regular meetings and on the job support – to gather, collate, and analyse the monitoring data, as well as to report on findings from monitoring activities.

§  Participate in the development of templates and guidelines for data gathering, collation and reporting in liaison with project team.

§  Provide technical support to programme team with qualitative and quantitative data analysis and reporting when requested; work with programme staff to do monthly analysis of output data.

2.4 Assessments.

§  Work with project team as appropriate to ensure that there is good coordination and quality assurance on all assessments, knowledge management, program reviews and evaluations.

§  Participate in the design and execution of surveys, evaluations and other assessments; and actively collect data where necessary.

2.5 Other duties.

§  Liaise with Program Quality Unit and other programs to ensure cross sharing of information and learning within CARE programs.

§  Perform other duties regarding M&E issues as may be assigned by supervisor

3.     Required qualifications and competencies:

§  University degree in social sciences/another relevant field, or equivalent experience;

§  Minimum of 3 years’ experience working with reputable national or international organizations in M&E and program management

§  Demonstrable experience and competencies in research, monitoring and evaluation for INGOs, UN agencies and/or donor programs.

§  Excellent verbal and written skills in English and Somali.

§  Proven and high level statistical skills including design, data analysis and presentation.

§  Excellent computer skills, particularly with Microsoft Excel and other statistical packages to analyses and present data

§  Sound understanding of indicators, data collection methodology, data quality; ability to develop indicators and data collection tools and assess the data quality.

§  Good interpersonal skills as well as networking, flexibility and innovativeness.

§  Knowledge of using mobile data technology for data collection is an added advantage

4.     Working conditions:

The M&E Officer will be based in Bosasso with travel to field sites to Garowe, Mogadishu, Kismayu, and Hargeisa to support CARE and partner teams.

How to Apply:
Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CVs to somhrgarowe@care.org by 14th May 2016. Please indicate ‘M&E Officer for Emergency Program’ as the subject line.

Only shortlisted candidates will be contacted.

CARE is an Equal Opportunity Employer promoting gender, equity and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children from abuse.

Food Security Project Officer – Erigavo Somaliland

The NRC Somalia Country Programme is part of the NRC Horn of Africa, Yemen, Uganda and South Sudan regional mission. Operations in the region began in Somali land in 2004, expanded to Puntland in 2006, South Central Somalia and Kenya in 2007.Since 2011, five more programmes have been established in the region: Ethiopia, Yemen, Djibouti, South Sudan & Uganda. Prioritized activities focus on shelter construction; water, hygiene and sanitation; education; food security; protection and information, counselling and legal Assistance (ICLA). The Regional Office is situated in Kenya (Nairobi), with a country office in Addis Ababa (Ethiopia), Juba (South Sudan), Mogadishu (Somalia), Sana’a (Yemen), Djibouti and Adjumani (Uganda)
Candidates can ONLY apply online by going through the “VACANCIES” link at www.nrc.no
Email and paper applications will not be considered.
Qualified female candidates are particularly encouraged to apply.
NRC may be required to verify the identity of its partners/employees and to check that its partners/employees have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.
Job purpose:
The purpose of the officer position is day to day implementation of the Food Security Project in Sanaag region.
Job description
  • Participate in activity planning, coordination and execution of the Food security for increasing access to food for vulnerable households and market price monitoring activities
  • Responsible the FSL operational activities; and field assessments, market price monitoring, distributions of vouchers, and redemption of voucher in Sanaag.
  • Regularly monitor and review the overall commodity movements such as food deliveries, storage, transport and distribution at the site, verifying if the amounts received have been properly recorded as suitable, damaged or suspected to be damaged
  • Assist in the implementation of the plans of action, review achievement and constraints, and provide feedback accordingly
  • Remain alert to identify and appropriately report any emerging FSFV issues
  • Represent NRC in Sector and Cluster meetings in the Sanaag Area
  • Ensure that all documentation of the Project is promptly and correctly filled and archived as necessary
  • Carry out weekly market price monitoring to determine market impacts
  • Prepare weekly, biweekly and monthly reports and also assessment reports as appropriate
  • Supervise, train and appraise the FS Project Assistants.
Qualifications, Experience and Competencies Required
Generic professional competencies:
  • University degree preferably in agriculture, nutrition, social sciences, development studies or other relevant discipline.
  • Minimum of 5 years’ relevant working experience with at least 2 years with a humanitarian program
  • Experience from working as a Project Officer in a humanitarian/recovery context
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Excellent interpersonal, written and verbal communication skills
  • Strong analysis skills (qualitative and qualitative)
  • Strong cultural awareness and sensitivity
  • Good understanding of complex emergencies and crisis contexts
  • Flexible and creative
  • Strong organizational and logistical skills
  • Goal oriented with ability to work under pressure, independently and with limited supervision.
  • Ability and willingness to work and live in challenging conditions
  • Excellent computer skills.
Education field
  • Social sciense
  • Agricultural / Forestry / Aquaculture
Education level
  • College / University, Bachelor’s degree
Personal qualities
Behavioral competencies, these are personal qualities that influence how successful people are in their job. The following are essential for this position:
  • Handling insecure environments
  • Managing resources to optimize results
  • Empowering and building trust
  • Managing performance and development
  • Planning and delivering results
We offer
  • Commencement: As soon as possible
  • Contract Duration: up to end of 2016 with the possibility of extension
  • Duty Station: Erigavo
  • Travels: With frequent travel to field of operations
  • Salary/Benefits: According to NRC’s general directions.
  • All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable
Deadline for application:
The deadline for application submission is Tuesday May 10th 2016